Master Data, Contributions, Statements and Transfers
Purpose
Use this process to calculate the employee’s social insurance contributions, to transfer these contributions to the insurance company, and to create contribution statements for the health insurance companies, according to the legal guidelines.
Prerequisites
All relevant system settings for social insurance (health insurance fund data, contribution rates, and so on) are done in customizing.
Process Flow
The entire process is divided into the steps:
1. Master Data Maintenance
Maintain social insurance master data in the Social Insurance (0013) and SI Additional Insurance (0079) infotypes.
In the Social Insurance infotype (0013) is data on an employee’s statutory social insurance status, health insurance fund specifications, and contribution split.
In the SI Additional Insurance infotype (0079) is additional data on employees with private health or nursing insurance, and data on employees with exempt life insurance who are exempt from pension insurance.
Interim result:
All employee-specific social insurance data has been entered in the SAP system.
For detailed information, see the section
2. Calculation of Social Insurance
Contributions are calculated automatically in the payroll run. The calculation of social insurance is fully integrated into the monthly payroll run.
The specifications/amounts relevant for the bank transfer and the contribution statement are determined for each social insurance branch, using the employee-specific master data and the system settings in customizing.
When calculating contributions, you must take into account the employee’s social insurance-liable calendar days (SI days), and possible absence days. If several different part-periods are to be considered within a month, contributions are calculated for the exact part-period.
Interim result
The following part-period amounts are determined for the individual social insurance branches:
For more information on the SI calculation process, see
3. Contribution Statements and Bank Transfers
Contribution statements are created, and bank transfers are made at the end of the monthly payroll run, within the subsequent activities for each payroll period.
Access these steps by choosing Payroll -> Per Payroll Period -> Reporting.
The relevant data and amounts for the contribution statements and bank transfers are collected from the payroll result, and written to a sequential file.
This file is used to create contribution statements in separate steps:
Bank transfers are also made in separate steps along with the contribution statements for statutory social insurance, miners’ benefit fund, and additional insurance.
Firstly, a file with all relevant transfer data is created. Secondly, this file is used to create a bank transfer slip. Transfer slips can be created on paper or as a file for data medium exchange. If you create files for data medium exchange, you must copy these to a diskette in one step.
For more information, see:
Result
Using an employee’s master data, the social insurance contributions have been determined for each insurance branch in the monthly payroll run. Using the contributions determined in the payroll run, the contribution statements have been created for the funds, and the transfers have been made.