Form Integration with SAPforms (SAP Library - WebFlow Engine (BC-BMT-WFM))

Form Integration with SAPforms

Purpose

The form integration functions allow employees or customers who have never worked with SAP to use the SAP System. This includes those users, for example, who only have a MAPI mail client (Microsoft Exchange, Microsoft Outlook) or a Web browser and do not have access to SAPGUI. Using SAPforms these users can also carry out simple, recurring activities with SAPforms forms that are specially tailored to their needs. With SAPforms and a suitable form development environment (Microsoft Visual Basic, Microsoft Outlook), you can easily create these forms and link them to the SAP System.

You can edit certain types of form offline (that is, without a connection to the SAP System) using your mail client (provided that this is supported by your e-mail system). The data is transferred immediately the next time you connect to the SAP System.

Example

Examples for the use of SAPforms forms are:

Replacement of paper-based procedures with SAPforms forms that purposely have restricted functions
Quicker and simpler request and approval procedure
Possibility of more simple Self-Service scenarios.
Better support for mobile computing (offline data entry)
Start and control of workflows in the SAP System

SAPforms is the interface that allows the Integration of SAPforms Forms

Implementation Considerations

To be able to use SAPforms form integration, you must

Install SAPforms

Use a Windows 32-bit platform.

You also need a development environment for forms like Microsoft Visual Basic or Microsoft Outlook.

Note

In addition to the SAPforms forms, there are also Web forms and forms as a separate step type available in the Workflow Builder.

Features

Starting a Workflow and Executing a Work Item

SAPforms is an interface whose primary function is to start workflows and execute work items:

This graphic is explained in the accompanying text

You can start a workflow by executing a form. The data entered in the form is then supplied to the workflow.

You can execute a work item as a form. You can display and edit the data from the work item container in the form.

For more information, see Starting Workflows Using SAPforms Forms and Executing a Work Item as a SAPforms Form.