Budgeting 
Use
This function lets you create training budgets for organizational units in Training and Event Management, and compare these budgets with the actual costs accrued for attendance fees and cancellation fees. This comparison takes into account the fees for all individual bookings and group bookings for your selected organizational units.
Prerequisites
You use the Organizational Management application component integrated with Training and Event Management. In other words, you run both components in the same plan version and have set up an organizational structure.
You have maintained the relevant settings in Customizing for Training and Event Management under Integration ® Budget Management.
Features
· On the initial budgeting screen, you have access to all of the budgeting functions in Training and Event Management (such as create budget structure, and compare budget).
· You can create budget structures that contain one or multiple budgets (= budget units, object type BU). By creating relationships between budget objects, you develop a hierarchical structure with super- and subordinated budgets, similar to the organizational structure.
· You can generate budget structures from organizational structures.
· You can assign budget units to individual organizational units and delete these assignments again where necessary.
· You can display the budget structure together with budget values and status information.
· Once you have created a budget structure, you can store amounts (budget values) for the individual budgets.
· You can revalue budgets, that is, change the amount.
· You can roll up budgets, that is, accumulate budget amounts bottom up.
· You can delete budgets, that is, delete a budget and its relationship to an organizational unit.
· You can check budgets, that is, check to ensure that your budget is consistent and that the superior budget amount is sufficient to cover subordinate budgets. If necessary, you can correct errors using the error log.
· You can copy budgets, that is, copy an existing budget for use with another budget type or another period.
· You can carry forward a budget structure that has released status to another budget period.
· You can compare budgets, that is, compare the training and education costs incurred by an organizational unit with the budget amounts assigned to the unit.
Activities
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1. You create a budget structure for the budget type that you created in Customizing for Training and Event Management under Integration ® Budget Management ®Define Budget Type and Attributes to cover training and education costs in organizational units. For this purpose, you create individual budget units and their relationships in a hierarchy. Or alternatively, you generate a budget structure from an existing organizational structure.
2. You assign organizational units to the budget units.
3. You start your budget planning by specifying budget values for the individual budget units.
4. You use the function Change budget (revalue) to make any changes to the amounts (by entering either an absolute amount, a percentage, or both).
5. You perform a consistency check on your budget planning. The system checks to ensure that the budget amount assigned to the superior budget unit is sufficient to cover the subordinate budget units. If there are deficits, the system creates an error log. You can use the error log to correct the figures directly.
6. You carry out a budget comparison. The system determines the amounts of the training budget currently available by subtracting the attendance fees and, where relevant, cancellation fees accrued in the organizational unit to date from the training budget assigned to it. The original budget is offset against the current budget value.
See also:
Creating Subordinate Budget Units
Changing Budget Values (Revalue)
Carrying Forward a Budget Structure
Carrying Out a Budget Comparison
