Fields Relevant for the Accident Report
To enable the SAP System to generate the accident report in accordance with the
sample template, you must have filled out the appropriate fields in the respective incident/accident log entry.The following table shows the points in the incident/accident log where the
accident report fields are filled or from which applications the field contents are read.Fields in the Accident Report Form (Workers’ Comp. Associations) |
Data Entry in the SAP System |
Remarks | |
No. |
Description |
||
1 |
Membership number |
Entries are made by hand on the printout. | |
2 |
Trade supervisory authority/mining authority |
Entries are made by hand on the printout. | |
3 |
Employment office reference number |
Entries are made by hand on the printout. | |
4 |
Recipient |
By SAPoffice users, customers (debtors), report recipients |
This field is not filled until the accident report is shipped. The data entered comes from the data for the shipping order. |
Details about the person injured |
|||
5 |
Name, first name |
Personnel Administration |
|
6 |
Insurance number |
Personnel Administration |
|
7 |
Street, city, postal code |
Personnel Administration |
|
8 |
Marital status |
Personnel Administration |
|
9 |
Gender |
Personnel Administration |
|
10 |
Nationality |
Personnel Administration |
|
11 |
Children |
Personnel Administration |
|
12 |
What is the injured person’s regular job? |
Personnel Administration |
|
13 |
How long in this job? |
Incident/accident log |
This information is calculated from the time of accident and the time at work center in the incident/accident log entry. |
14 |
In which part of the company does the injured person regularly work? |
Personnel Administration |
|
15 |
Is the injured person on temporary loan? |
Entries are made by hand on the printout. | |
16 |
Legal representative |
Personnel Administration |
The data evaluated is from the Family/Related Person infotype (0021). If the related person is the (legal) guardian, the system transfers the name of the related person. The address cannot be accessed |
17 |
Is the injured person an employer, co-employer, employer’s spouse, or relative? |
Entries are made by hand on the printout. | |
18 |
Hospital |
Personnel Administration |
|
19 |
Remuneration entitlement |
If the person affected is an employee, this information is read from SAP Time Management. | |
20 |
Has the injured person resumed work? |
If the person affected is an employee, this information is read from SAP Time Management. | |
Details about the injury |
Incident/accident log |
See Creating Incident/Accident Log Entries. | |
21 |
Parts of body injured |
The Description of body part field on the Injuries tab page on the Incident/Accident Log: Edit Person-Specific Data screen |
The system transfers the injury shown as the main injury. If no main injury is entered, the first entry in the list is transferred. |
22 |
Injury type |
The Injury type field on the Injuries tab page on the Incident/Accident Log: Edit Person-Specific Data screen |
The system transfers the injury type of the main injury. If no main injury is entered, the injury type of the first entry in the list is transferred. |
23 |
Who was the first physician to treat the injured party after the accident? |
The First physician field on the Treatment tab page on the Incident/Accident Log: Edit Person-Specific Data screen |
The data is managed for employees in SAP Time Management, for external persons in SAP Business Partners, and for applicants in SAP Recruitment.See Address Management in Industrial Hygiene and Safety. |
24 |
Is the injured person dead? |
The Fatal accident indicator on the Incident/Accident Log: Edit Person-Specific Data screen |
|
25 |
Which physician is treating the injured person at present? |
The Further treatment field on the Treatment tab page on the Incident/Accident Log: Edit Person-Specific Data screen |
The data is managed for employees in SAP Time Management, for external persons in SAP Business Partners, and for applicants in SAP Recruitment.See Address Management in Industrial Hygiene and Safety. |
26 |
Address of hospital |
The Hospital field on the Treatment tab page on the Incident/Accident Log: Edit Person-Specific Data screen |
The data for this field is entered in SAP Business Partners. See Address Management in Industrial Hygiene and Safety. |
27 |
Time of accident |
The Time of event field on the Incident/Accident Log: Edit Entry screen |
|
Details about the accident |
Incident/accident log |
See Creating Incident/Accident Log Entries. | |
28 |
Has the injured person ceased work? |
The Ceased work field on the Time data tab page on the Incident/Accident Log: Edit Person-Specific Data screen |
|
29 |
Start of working time for injured person |
The first Normal working time field on the Time data tab page on the Incident/Accident Log: Edit Person-Specific Data screen |
If the person affected is an employee, this information is read from SAP Time Management. |
30 |
End of working time for injured person |
The second Normal working time field on the Time data tab page on the Incident/Accident Log: Edit Person-Specific Data screen |
If the person affected is an employee, this information is read from SAP Time Management. |
31 |
Accident location |
The Accident location field on the Event location tab page on the Incident/Accident Log: Edit Entry screen |
|
32 |
On which machine did the accident happen? |
The Machine field on the Damage tab page on the Incident/Accident Log: Edit Entry screen |
|
33 |
What sort of protective clothing or safety measure was affected? |
The Techn. safety device field on the Industrial hygiene and safety data tab page on the Incident/Accident Log: Edit Person-Specific Data screen |
|
34 |
What personal protective equipment (PPE) was the injured person using? |
The Pers. prot. equipm. field on the Industrial hygiene and safety data tab page on the Incident/Accident Log: Edit Person-Specific Data screen |
|
35 |
What safety measures were taken to prevent similar accidents in future? |
The Safety meas. taken field on the Industrial hygiene and safety data tab page on the Incident/Accident Log: Edit Person-Specific Data screen |
|
36 |
Who first noticed the accident? Was this person an eye-witness? |
The Rel. witn. field (relevant witness for person affected) on the Incident/Accident Log: Edit Person-Specific Data screen |
The relevant witness must also be the witness for the person affected. You enter the witnesses for the person affected in the Involved tab page of the Incident/Accident Log: Edit Entry screen. |
37 |
Description of accident |
The Accident details field in the Addit. information on... group box on the Incident/Accident Log: Edit Entry screen |
|
38 |
Date |
Entered by hand on the printout. | |
39 |
Company President |
Signature on the printout | |
40 |
Works Council |
Signature on the printout | |
41 |
Safety Officer |
Signature on the printout | |