Payment Transfer (SAP Library - Funds Management (FI-FM))

Payment Transfer

Use

Payments are not updated online in Funds Management.

A line item is generated in funds management when posting an invoice receipt or an outgoing invoice. This line item has the "invoice" status and is displayed under "invoice" in the information system. On the other hand, there is no line item generated in funds management when posting an incoming payment or payment in financial accounting. The display of invoice received or issued also remains unchanged in the information system.

If you want to work on a payment basis in your organization, and so require a transfer of payments and their identification in the info system, you can transfer the payments into Funds Management with the appropriate programs. The display of the payments carried forward is always done using the posting date of the payment. This means that invoices that were cleared by several payments are displayed according to the date (period) of the payment.

If Payment Matching is active, you are able to close periods in Funds Management. The closing of periods prevents a payment transfer from financial accounting in periods already closed in Funds Management.

Prerequisites

In the Update Profile valid in your FM area you must define that the update is performed on a payment basis.

The required Customizing settings must be maintained for the payment transfer programs.

See the Funds Management Implementation Guide in section Assign FM area to Update Profile and Matching FI and Funds Management Payments for more information.

Features

Transfer of payments with invoice reference (Program RFFMS200)

The program converts completely cleared invoices in the Funds Management Financial accounting, which still have the status invoice, to the status payment. You can also update this program in Funds Management, to update partial payments and residual items with invoice reference

Transfer of payments without invoice reference (Program RFFMS201)

Such payments are documents, in which commitment items were posted with the financial transactions 90 or 80 (bank) or 60 (customer/vendor). These payments are not entered by the program RFFMS200.

As soon as period-end closing is active, the payment transfer without invoice reference can only be executed in connection with the payment transfer with invoice reference (program RFFMS200). The selection screen for program RFFMS201 with an additional date field also automatically appears in program RFFMS200. In this field, you must enter a date on which the payments, which were already posted in a closed period, are to be updated in Funds Management. It must, however, be ensured that every payment was transferred using your FI posting date to Funds Management at least once. You should start RFFMS200 and RFFMS201 before every period-end closing.

Distribution of Cash Discount and Exchange Rate Differences (Program SAPF181)

The cash discount paid, cash discount received or lost cash discount due during payment is updated online in Funds Management in a separate commitment item and displayed in the information system accordingly. Prerequisites for this are:

You must have created a commitment item for cash discount paid and cash discount received (each with financial transaction 30, as well as item category 2 for the revenue item and 3 for the expenditure item). For further information on maintaining commitment items, see Editing Commitment Items

A default funds center must be defined in the commitment items.

Availability control must not give rise to any errors. You can do this in various ways.

You give the default funds center a "dummy" budget
You exclude the default funds center from the active availability control.

To ensure this either, go to the Funds Management IMG and define a specific tolerance for this funds center in the work step Define specific tolerances for availability control. In the definition, you need only specify a budget profile for which the following applies: If the tolerance limits for transaction 30 (actual posting) are exceeded, the system issues a warning. For more information, look at the documentation for the IMG step Define specific tolerances for availability control.

Or, you ensure that these postings are only updated statistically in funds management. To do this, you can use the enhancement SAPLFMFA (component EXIT_SAPLFMFA_001, development class FMFS).

You must have defined these commitment items in the cash discount received and cash discount paid accounts. For more information, read Assigning Commitment Items to G/L Accounts.

You can use program SAPF181 to subsequently distribute cash discount paid, classified by cause, to the individual funds centers and commitment items. The distributed cash discount paid is then displayed under "Profit transfer postings".

If you do not want a distribution when executing the program SAPF181 within the framework of Account assignment objects not to be taken into account (COBL), enter FIPOS.

Activities

Payment Transfer

In order to start the programs for payment transfer, choose Accounting ® Financial accounting ® Funds management ® Posting ® Payment transfer ® With invoice reference or Without invoice reference.

For more information, see the program documentation.

Cash discounts and exchange rate differences

To distribute discount amount and exchange rate differences choose Accounting ® Financial accounting ® General ledger ® Periodic processing ® Closing ® Regroup ® P&L readjustment.

In the case of net postings, only the net amounts are charged against the budget. If you have not included the discount line in the posting, you can use SAPF181 later to distribute the discount amounts to the individual funds centers and commitment items.

See also:

Payment Matching FI - Funds Management