Product Safety (EHS-SAF) 

Purpose

This component contains the functions that you require in the following areas:

All environmentally-relevant information for pure substances, preparations, mixtures and recycled materials are managed under the general term substance. In substance management, you define and manage data and text information for substances. Data for substance identification, material allocations, compositions, substance listings, and substance properties are included in this area.

The R/3 System enables you to maintain substance lists and sources in productive systems ( See also: Substance List Management and Source Management).

You can record data for dangerous goods regulations and classification in substance management. For further information on dangerous goods classification, see the documentation for the R/3 component Dangerous Goods Management in the section Dangerous Goods Basic Data (process: Dangerous Goods Classification).

You can create standard texts in phrase management, reducing the amount of writing and translating necessary. Phrases are managed in libraries.

You can output substance data on substance reports. You structure report layout using Windows Word Integration (WWI). This means that you can also use Microsoft Word functions. Specially defined symbols are replaced by values when reports are generated. Phrases are output in the languages specified. You use rating and validity area to specify that only permitted substance data appears on the substance report.

In report management, the R/3 System supports the required work steps from report generation to final release. To save data, you can store reports you no longer require with status Historic that you can call at any time.

Released reports can be used for report shipping. Report shipping controls the processes involved in creating a shipping order through to saving it. As well as allowing you to shipping material safety data sheets automatically, the R/3 System enables you to set up an automatic subsequent shipping for updated reports if changes have been made in reports to substance or phrase data.

You can use the substance information system to access specific substance data.

The report information system enables you to search and display existing reports with status Released and Historic.

The comprehensive import and export functions support first database and exchange data between different systems.

You can use the filling function from the R/3 component dangerous goods interfaces to copy dangerous goods classification data to the dangerous goods master. For further information on the dangerous goods interface, see the documentation for the R/3 component Dangerous Goods Management in the section Dangerous Goods Interfaces).

Data for hazard storage classes, VbF classes and water pollution classes are copied with a special transaction to the warehouse management system only.

For further information, see the R/3 implementation guide (IMG) under Logistics Execution ® Warehouse Management ® Hazardous Materials ® Copy hazardous materials data from substance database.

Integration

You must have installed the following components for the R/3 System to be able to use all functions in the R/3 component Product Safety:

Features

The substance database has the following features:

· Flexible definition of substance properties:

You can use the R/3 component Classification System to define substance properties to be as flexible as required. In the Classification System, you can define any number of properties (classes) featuring any number of fields (characteristics).

It is essential that the data stored on the substance database is secure. The R/3 authorization concept prevents unauthorized access to substance data. All changes to substance data are logged and thus traceable.

Laws and regulations are regularly amended. These amendments cause changes to system behavior and substance data. The R/3 substance database also allows for mass changes for which you can specify key dates. All modifications are activated on the key date you select. Key dates can also be changed.

The R/3 System enables the creation of a central substance database. The database can be used for cross-company queries, that is for research purposes or to provide immediate information for incident management. The huge mass of substance data is stored in one central location. The database can also store data on substances that are not physically handled in a company for information purposes. Data can be recorded on local substances databases and then be reconciled with the data stored in a central EHS substance database. Data from the central substance database is then distributed to further systems within companies that process data for planning, checks and evaluations.

Standard interfaces simplify the cost-effective transfer of data from existing applications or external systems. EHS runs data consistency checks during imports.