Proposal pool worklists are stored and managed in Worklist Administration. Once you have scheduled a worklist, you need to branch to WL administration in order to view the proposals it contains and edit them where cleanups are necessary.

To access Worklist administration, call up transaction code /NSTMA and choose Worklists ® Worklist administration.

Before you can use Worklist Administration to manage and edit your worklists, you first need to create and schedule a proposal pool worklist. For more information, see the following sections:

Worklist administration lists all worklists created in Proposal Pool Administration for your respective source language and target language. These worklists are sorted in descending order according to the date and time on which they were scheduled.

In order to help you find your worklists, the system displays information for each worklist in the following columns:

Worklist administration enables you to perform the following activities:

• View all worklists that have been created in Proposal Pool Administration for your source language and target language and restrict the display according to the following criteria:

• Purpose
• Status
• Creator
• Creation date

Proposal pool worklist are displayed in a list sorted according to the date and time they were scheduled, with the most recently scheduled worklists appearing first. You can restrict the number of worklists displayed in this list according to the following criteria:

• Purpose

This function prevents multiple processing of the same entries in the propsal pool. If you have created more than one worklist, it is possible that they contain some identical entries from the proposal pool. To remove duplicate entries that already exist in all other worklists that you are currently displaying in WL Administration, select the worklist from which you wish to remove duplicate entries and choose Delete duplicate entries. The system will display a message informing you how many entries it has removed from this worklist.

If you proposal pool worklist still has the status Running, you can use the Refresh function to refresh the status of your worklist. As soon as the system displays status Active for your worklist, you can begin to edit the proposals in your worklist using the Edit WL function.

For performance reasons, you are recommended to have no more than 3 proposal pool worklists with status Active under your name at any one time. Once you have finished processing the entries in your worklist, you should delete it from the list in Worklist administration

To delete a proposal pool worklist that you have created, select it from the list that you have displayed in WL administration and choose Delete. The system will display a dialog box asking you if you want to delete the worklist(s) that you have selected. Choose Yes.

If processing of your worklist has been canceled for some reason, yet the status of your worklist is still displayed as Running in WL Administration, you need to set the status of your worklist to Terminated before you can delete it. To do this, select your worklist in WL Administration and choose Edit ® Set status to terminated.