Performing Activity Allocation for Attendance Fees (SAP Library

Performing Activity Allocation for Attendance Fees

Use

This report lets you allocate costs incurred for attendance fees internally.

During activity allocation for attendance fees, the cost center of the business event cost object (sender cost center) is credited and the attendee's cost center (receiver cost center) is debited.

Prerequisites

Attendance should not be free of charge.

The attendee may not be on the waiting list.

The attendee’s cost center assignment must be maintained.

The receiving cost center must be maintained.

The sender cost center must be maintained.

Sender and receiving cost center must be in the same controlling area.

The activity type must be maintained.

Procedure I (from the dynamic Business Event menu)

Select the business event date for which you want to allocate attendance costs internally.

Choose Business events ® Activity allocation ® Attendance.

Proceed to step 10 of Procedure II.

Procedure II (from the SAP Standard Menu)

On the SAP Easy Access screen, in the SAP Standard Menu choose Human Resources ® Training and Events ® Business Events ® Activity Allocation ® Attendance.

Specify whether you want to start the program with a business event, a business event type, or a business event group by selecting the relevant option.

In the Object ID field, enter the details according to your selection in step 2. You can enter a search string to find the ID. You can make a multiple selection if required.

Enter the reporting period.

Select either All, Already allocated or Not yet allocated attendees.

Select either With cancellations, Without cancellations, or Only cancellations for the list output.

If required, change the document date (output date of original document). The default date proposed by the system is the current date.

If required, change the Posting date. Default is the start date of the business event.

If you select the parameter Selection screen, you access a more detailed report selection screen for activity allocation. For instance, you can search for objects in a certain status (active, planned etc.). However, as a rule, it is not necessary to call this selection screen for activity allocation purposes.

Choose Execute.

A list screen appears displaying business events and attendees for activity allocation according to your specifications. You can download the list into Rich Text Format if required.

You have the option of changing the instructor's fee or the cost center assignment at this point using the function Change account assignment.

On the list screen, choose Create activity allocation. This triggers activity allocation, whereby allocation data is transferred to the Cost Accounting system.

The following display and checking functions are available from the list screen:

Check activity allocation
Display document flow
Display document

To complete the activity allocation process, choose Compare document (one/all).

Result (of Procedures I and II)

Attendance fees have been allocated.

In the event of errors in the allocation data transfer to CO, you can view the error log with the function Display error log.

Once you have corrected all errors, you can start the activity allocation again.

You can cancel a document for fees that have already been allocated with the function Cancel document.

See also:

Internal Activity Allocation

For information on the interface, refer to:

Activity Allocation in Training and Events: Attendance Fees

Business Process Flow of Activity Allocation

Performing Activity Allocation: Attendance Fees

Checking Activity Allocation: Attendance Fees