Activity Allocation in Training and Events: Attendance Fees (SAP Library

Activity Allocation in Training and Events: Attendance Fees

Use

The interface Activity Allocation in Training and Event Management lets you internally allocate attendance fees for your employees from Training and Event Management to a central Cost Accounting System (CO).

Integration

Functions in Training and Event Management

Determine the internal attendees (employees) to be billed for event attendance

Transfer settlement data to the CO system

Create a reference number for the activity allocation

Compare document i.e. check activity allocation

Request report for already-performed activity allocation of attendance fees

Cancel document

Functions in Cost Accounting

Check completeness of settlement data transferred from Training and Event Management

Allocate attendance fees internally

Transmit document information for document comparison with Training and Event Management

Data Flow

In Training and Event Management, report RHINLV00 determines which attendees are to be allocated internally. Settlement data is transmitted to Cost Accounting (CO). A completeness check is carried out for the data. This data transfer is realized using synchronous communication.
If the result of the check is positive, a reference number is created in Training and Event Management and the settlement data is transferred to Cost Accounting via asynchronous communication.
In Cost Accounting, the internal allocation for the transferred attendee is performed, and a billing document is created.
A document comparison is performed in Training and Event Management whereby the reference number is transmitted to Cost Accounting. The document information is returned to TEM from CO (using synchronous communication).

Prerequisites

The cost centers and activity types must be distributed.

The customer distribution model must be maintained. When you are specifying the object method, you must define the HR system as the sending system and the CO system as the receiving system.

The following entries must be made in ALE Customizing in the step Maintain Distribution Model and Distribute Views under Maintain method:

CLIENT: HR System

SERVER: CO System

OBJECT: AcctngActivityAlloc

METHOD: Post

OBJECT: AcctngActivityAlloc

METHOD: Check

OBJECT: ControllingDocument

METHOD: FindDetails

You can generate the partner profile from the distribution model. For more information, refer to the ALE-IMG under Generate Partner Profile.

You can find more information on the ALE business process Activity Allocation in Training and Event Management in the IMG under Set activity allocation in Training and Event Management.