Once you have decided that a business event is to take place definitely, you can firmly book it. The function firmly book automatically triggers other activities: Attendees receive definite confirmation of registration, candidates with waiting-list bookings are either rebooked for other events, converted into prebookings for the event type, or remain on the waiting list.

You must use the firmly book function if you want to carry out follow-up processing for an event.

• There are attendees already booked for the business event.

• If the capacity of the business event has not been reached, attendees on the waiting list are automatically moved up to the attendee list until optimum or maximum capacity is reached.

• A rebooking proposal is generated for any bookings that are still on the waiting list when the event is firmly booked. You can accept or reject the rebooking proposal per attendee.

• The remaining unplaced candidates can be converted into prebookings or left on the waiting list.

• Attendees that remain on the waiting list are considered rebookable. You can display a list of attendees that are still to be rebooked with the function Attendance ® Book ® To be rebooked.

• You can display a list of attendees for whom a prebooking was made by choosing Attendance ® Book ® Prebooked.

• You specify the type of notifications you want output once a business event has been firmly booked in Customizing for Training and Event Management under Day-to-Day Activities ® Correspondence ® Notification Abbreviations ® Assign Notification Abbreviations and Activities.