Selecting a Hotel Room 

Prerequisites

You belong to a user group that has been assigned the travel service category 'hotel' (see also Customizing for Travel Planning under Master Data ® Control Parameters for Travel Planning ® Define user group-specific travel service categories).

Procedure

In the Planning Manager you have created a travel plan.

  1. Choose Hotel.

    2. The Hotel Request dialog box appears.

  2. Enter the required location. You can enter the name of a town or an IATA location abbreviation. The system only recognizes towns defined with an IATA location.
  3. Enter departure and arrival dates.

You can use the Name, Hotel chain and Location entries as optional search criteria for the available hotels query. You can enter several (partial) names in the Name field. The system then searches for all the hotels whose name contains one or more of these terms.

Before you start the available hotels query you can specify or change your hotel preferences. To do this choose Preferences.
  1. Choose Query.
    1. The Hotel Availability: Hotel List screen appears listing all the available hotels that meet the search criteria (if entered). If you did not enter any search criteria the system, due to its provider neutrality, selects approx. 30 available hotels at random.

      2. To extend the list, choose More hotels.

    2. If the Hotel Availability: Hotel List (Hotel Catalog) screen appears, then your enterprise has set up and activated a special hotel catalog with selected hotels.

To check the availability of other hotels, not included in the hotel catalog, choose the Standard query.
  1. Select the required provider.

You can display details for the selected hotel (such as address, location and conditions) by choosing Hotel information. To return to the hotel list, choose Continue.

If a hotel has the symbol this indicates that this hotel corresponds to the personal hotel preferences of the traveler.
  1. To extend the list, for example, because no hotel is displayed that matches the preferences of the traveler, choose More hotels.
  1. Choose the selected hotel with Continue. A list of rooms appears. The rooms are sorted by rate.

 

If a room type has the symbol this indicates that it corresponds to the personal hotel preferences of the traveler. You can display further details about the room types via the plus symbol at the beginning of the line.
  1. Select the required room type and choose Continue. You return to the Create Travel Plan for <...> overview.

The selected hotels carry the status requested for a certain period of time and can be booked. To edit the hotel request or display details, click on the appropriate request in the overview.

 

See also:

Consideration of the Enterprise-Specific Hotel Catalog

Booking Travel Services

Requesting Airline Tickets