Consideration of the Enterprise-Specific Hotel Catalog 

Use

If your enterprise has come to special agreements with certain hotels or prefers particular hotels that should be taken into consideration when booking hotels, you can create a hotel catalog specific to your enterprise containing all such hotels.

We recommend for the Hotel sector, that you control the compliance with the travel policies stored in the travel planning system by maintaining a hotel catalog or simply by entering negotiated hotel rates. This has clear advantages over the control using a travel policy.

When you make an availability query a limited number of available providers (due to the neutrality of the connected reservation system AMADEUS towards providers) flows into the R/3 travel planning system. The selection is random. This could mean that none of the hotels are displayed that have been assigned highest priority in the travel profile, even if they are available at the time of the query.

Using the hotel catalog eliminates this problem totally.

Prerequisites

To activate the hotel catalog you need to make various settings in the Customizing for Travel Planning:

Hotels and rates in the catalog:

Formulating the travel profile with catalog hotels:

Strategies for using the hotel catalog for the availability query:

Activities

You have created a travel plan and started an availability query for a hotel.

To do this, choose after the first query Standard query from the dialog box Hotel Availability: Hotel List (Hotel Catalog).

You do not need to start an additional query.