Status Management (SAP Library - Document Management)

Status Management

Use

You can control the processing statuses of documents using status management.

You can define several statuses that represent important processing statuses a processing cycle of a document.

The processing cycle of a document can be represented in a status network. You construct this network by creating a relationship between the statuses for a document type (predecessor/successor relationship).

In each processing situation, the system determines the possible subsequent statuses of the current status. You can display and select these statuses using the possible entries function.

Integration

Related application areas can read a status change, for example:

SAP Business Workflow starts a workflow that distributes a task to selected employees when a certain processing status has been reached.
The document is distributed to other systems via Application Link Enabling (ALE).

When you release a document, you can define additional checks for certain R/3 objects, such as special checks for Engineering Change Management.

Authorization object C_DRAW_STA (document status) controls authorizations for status processing (See: Authorization Objects).

You decide while defining a document type in Customizing Document management whether a change of data, such as changing the person responsible, causes a status change at the same time.

Features

You can control the following functions according to the needs of your company:

Function	Description
Define Status.	You define a status for the important processing statuses of a document.
Definition of a Status Network	Allows you to define and control the processing procedure of a document
Status History in the Status Log	Gives you a record of the statuses that a document has already had
Document Release	Indicates a document as released for related work areas in the company
Complete for Engineering Change Management	Indicates a document as released for engineering change management
Audit for Original Application Files	Saves the original application files automatically
Approval Using Digital Signatures	Approval procedure for setting a status
Additional Functions After a Status Change	Various additional functions