Content Versions for Original Application Files (SAP Library

Content Versions for Original Application Files

Use

Certain processing statuses of an original application file (for example, file 1 and file 4) are of special importance to the person who created it or other employees and must be available at a later point.

You must be able to reproduce these special processing statuses - distinguished by the different statuses of the document info record - without constantly creating new versions.

For this reason, it is useful to save several, chosen processing statuses automatically for one version in a secure area. These automatically saved process statuses are called content versions. You can display them at any time.

Integration

In Customizing for the Document Management System, you define statuses for the document types by choosing Control data ® Define document types ® Define document statuses. Set the Content version for originals indicator.

Prerequisites

A content version is created using the following prerequisites:

The original application file is stored in a secure area.

Storage can have occurred in on of the following secure areas:

If storage using Knowledge Provider is set for the document type the original application file must be located in one of the defined storage categories (for example R/3 database, HTTP content server).
If storage using Knowledge Provider is NOT set for the document type the original application file must be located in one of the following data carriers: R/3 Database, vault or archive.

The workstation application is defined in Customizing so the original model supports content versions. The settings are made under General data ® Define workstation application.

Features

Important processing statuses of original application files are saved in a secure area. These processing statuses are often the basis for further processing. It could happen that later version contain incorrect information or are technically incorrect. In this case, the original application file that was saved in a secure area is still available.

Use the status to control that a copy is automatically created for further processing of original application files that are in secure areas and are to be processed later. This control is done using status indicator Content versions for originals that you can set in the definition of a status.

The new processing base or copy is a content version (also called "audit" in earlier Releases).

The following graphic shows a content version in a document info record.

Activities

The system creates content versions automatically.

You can display the content version in the document info record on the tab page Originals and select them for later processing.