Status History in the Status Log (SAP Library

Status History in the Status Log

Use

Changes in status are logged by the system.

A document info record contains the following status information:

Current processing status. This information appears on the Basic Data screen, in the Document status field.
Complete status history. This information appears in the status log. The status log is a record that gives you an overview of which statuses a document has already had. A log field informs you about any changes to the status.

Prerequisites

You can only display the status history in the status log if the following conditions are met:

A status network is defined for the document type of the document.
You are in the change or display mode for the document.

Log field

In Customizing for the Document Management System, you can define for each document type which statuses require a log field entry, by choosing Control data ® Define document types, then Define document status. In this case the status process is documented.

The log field can contain a short text up to 20 characters. The text is entered in a special dialog box. If the document status is defined to allow an entry to be made, the dialog box is displayed automatically after the status has been changed.

In Customizing for the Document Management System, you can define for each document type which statuses require a log field entry by choosing Control Data ® Define document types, then Define document status.

There are the following types of log field entries:

Entries that you may enter or must enter (depending on the document type)
Entries that are made by the system (independently of the document type)

For example, when you archive a document, the system creates a log field entry, as well as setting the status concerned.

Features

In status log

you have such information as

Who set a status
Which digital signature was necessary
From the log field.

You can execute further additional function such as

Display user data from user that set the status
Display information from the set digital signature
Print status log

The following graphic shows that the status log offers important information in a very large status network about the process run and the current processing status.

Activities

On any tab page choose Extras ® Status log. The current status is in the first line.