Release Status of Documents 

Use

When the processing stage for a document has been completed and checked, the document is generally released for all work areas in the company. Closely related work areas work with the released status. This application status protects the document against any further changes. You can define a special status for this special processing status.

Integration

There are additional checks for a released document in the following areas:

You define the availability of a document as a production resource/tool with the release indicator.

Only documents that have been released are checked to determine the currently valid version for quality agreement purposes.

The document receives a revision level automatically when a change number is enter for it and it is given the status released for the first time.

Prerequisites

In Customizing for the Document Management System, you define the release status for document types by choosing Control data ® Define document types ® Define document statuses. The release status is set with the Release indicator. You can find further information in the online help about Release indicator.

Features

Release Indicator when Defining a Status

When you define a status in Customizing for the Document Management System, you can define whether this status is interpreted as Released by other application areas in the company. A document is released if it has a status that has the release indictor.

Release Indicator in the Document Info Record

You maintain the current status on the Basic Data screen of the document info record. The system checks whether the release indicator is set for the status in Customizing for the Document Management System.

The user sees the following release information in the document info record tab page Document data:

The Not released indicator is displayed next to the status.
In the standard R/3 System, this indicator is shown in red.

The Released indicator is displayed next to the status.
In the standard R/3 System, this indicator is shown in green.

You see the release date next to the status.