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Object documentationInfotype SFSF Job Requisition (1107) Locate this document in the navigation structure

 

Infotype in which the SAP ERP system stores information on a position that refers to the process with which the creation of a job requisition in SuccessFactors BizX is triggered from the SAP ERP system.

The infotype SFSF Job Requisition contains information that the SAP ERP system requires to trigger the creation of a job requisition for the position in SuccessFactors BizX. It also contains information on the current status in the data transfer process.

Create Infotype Records

If you use vacancies for positions in your SAP ERP system, the infotype SFSF Job Requisition reflects the infotype Vacancy (1007) for the position. This means that if a record of the infotype Vacancy is created for the position, the SAP ERP system also creates a record for the infotype SFSF Job Requisition automatically. If the record of the infotype Vacancy is delimited or deleted, the corresponding record of the infotype SFSF Job Requisition is also delimited or deleted.

Note Note

In exceptional circumstances, there may be records of the infotype Vacancy for which no records of the infotype SFSF Job Requisition exist (for example, if a record of the infotype Vacancy is created that has the status Closed or for which the validity period is completely in the past).

You use the switch PPVAC to specify whether you use vacancies for positions in your SAP ERP system. For this, in Customizing for Organizational Management, under Infotype Settings, perform the activity Activate/Deactivate “Vacancy” Infotype.

End of the note.

If you do not use vacancies for positions in your SAP ERP system, the HR Administrator creates the records of the infotype SFSF Job Requisition manually. To do so, he or she uses the SFSF Job Requisition tab in the Organization and Staffing applications. For more information, see Editing of Positions in the SAP ERP System to Create Job Requisitions in SuccessFactors BizX.

Delete Infotype Records

If you use vacancies for positions in your SAP ERP system, the SAP ERP system deletes the infotype record with the subtype Open Job Requisition (0001) when the vacancy is closed.

If you do not use vacancies for positions in your SAP ERP system, the SAP ERP system deletes the infotype record with the subtype Open Job Requisition (0001) when the HR Administrator manually closes the infotype record on the SFSF Job Requisition tab.

In both cases, the SAP ERP system proceeds as follows:

  • If data has already been transferred to SuccessFactors BizX for the infotype record with the subtype Open Job Requisition, the SAP ERP system creates an infotype record with the subtype Closed Job Requisition (0002) and transfers the data to this infotype record. It then deletes the infotype record with the subtype Open Job Requisition.

  • If no data has yet been transferred to SuccessFactors BizX for the infotype record with the subtype Open Job Requisition, the SAP ERP system deletes this infotype record without creating a record with the subtype Closed Job Requisition.

Structure

Subtypes

The infotype SFSF Job Requisition has the following subtypes:

  • Open Job Requisition (0001)

    This subtype has the time constraint 2. This means that there can be a maximum of one valid infotype record at any one time. Overlapping is not allowed. It is not mandatory that an infotype record exists. If a new infotype record is created, the SAP ERP system delimits any existing previous record. If the system delimits a record based on time constraint 2, it issues a corresponding message.

    This ensures that only one open job requisition ever exists for a position.

  • Closed Job Requisition (0002)

    This subtype has the time constraint 3. This means that there can be any number of valid infotype records at any one time. It is not mandatory that an infotype record exists.

    This ensures that multiple closed job requisitions can exist for a position such that you can trace the history of the job requisitions for the position.

Field Part

In the field part of the infotype SFSF Job Requisition, the SAP ERP system defines the following information:

  • Date on which the job requisition was created in SuccessFactors BizX

    This field contains the point at which the SAP ERP system sent the Web service to SuccessFactors BizX to create a new job requisition there. This date is only transferred to SuccessFactors BizX during the first data transfer.

  • ID of the job requisition that was created in SuccessFactors BizX

  • Globally unique identifier (GUID) of the job requisition that was created in SuccessFactors BizX

  • ID of the template that was used in SuccessFactors BizX to create the job requisition

    The SAP ERP system uses the Business Add-In (BAdI) Determination of Job Requisition Template from SFSF (HRSFI_B_TEMPLATE_DETERMINATION) to determine the template when creating the infotype record. For the BAdI, see Customizing for the integration add-on, under   Integration Scenario for Recruiting Data   Transfer of Job Requisition Data from SAP ERP to SuccessFactors BizX  .

    Caution Caution

    The template for job requisitions is determined only once. If the template is changed retroactively, the infotype SFSF Job Requisition does not consider these changes.

    End of the caution.

  • Name of position

    The name is only transferred to SuccessFactors BizX during the first transfer of data since it is usually changed in SuccessFactors BizX. If the name were to be transferred again, the name created in SuccessFactors BizX would be overwritten.

  • Status of the job requisition as it was most recently successfully transferred from the SAP ERP system to SuccessFactors BizX (for example, Open)

  • Status of the job requisition as it will be transferred from the SAP ERP system to SuccessFactors BizX during the next transfer of data (for example, Closed)

  • Status of the last data transfer (for example, Successfully Transferred or Error)

  • Transfer mode for the job requisition

    The SAP ERP system uses the following modes:

    • Forced transfer

      This mode is set if the validity period of an existing infotype record is moved completely to the past. The SAP ERP system closes this infotype record automatically. Since the data transfer report would not consider the infotype record, the SAP ERP system sets this mode to ensure that the data is transferred anyway and that the job requisition is also closed in SuccessFactors BizX.

    • Postponed transfer

      This mode is set if the validity period of an existing infotype record is moved completely to the future. Since the data transfer report would not consider this infotype record, the SAP ERP system sets this mode to ensure that the data is transferred with the status Closed anyway. When the validity period of the infotype record has been reached, the data is transferred again, this time with the status Open.

    • No transfer

      This mode is set if, in your SAP ERP system, records already exist for the infotype Vacancy with a current validity period at the time at which you activate the use of the infotype SFSF Job Requisition. For such vacancies the standard SAP ERP system generates records of the infotype SFSF Job Requisition, but sets the transfer mode No Transfer. These infotype records are not transferred to SuccessFactors BizX since it is possible that manual job requisitions have already been created for such vacancies.

      Note Note

      You can define that existing vacancies are also to be considered during the data transfer. For example, this is useful if you have not yet created any job requisitions for SAP ERP positions in SuccessFactors BizX. To do so, in Customizing, choose   Integration Scenario for Recruiting Data   Transfer of Job Requisition Data from SAP ERP to SuccessFactors BizX  , and perform the activity Specify Handling of Existing Vacancies During Data Transfer.

      End of the note.

  • Date on which the job requisition was closed in SuccessFactors BizX

  • ID of the application that was created in SuccessFactors BizX based on the job requisition and that was transferred to the SAP ERP system

    The SAP ERP system stores this information in the infotype when an application that was received in SuccessFactors BizX for the job requisition was transferred to the SAP ERP system. For more information, see Integration Scenario Process for Recruiting Data.

  • Personnel number of the employee in the SAP ERP system who was hired based on the application transferred from SuccessFactors BizX

    The SAP ERP system stores this information in the infotype when an application that was received in SuccessFactors BizX for the job requisition was transferred to the SAP ERP system and the candidate was hired as a new employee. For more information, see Integration Scenario Process for Recruiting Data (see above).

  • User ID of the employee for SuccessFactors BizX that has been derived from the personnel number

    The SAP ERP system stores this information in the infotype when an application that was received in SuccessFactors BizX for the job requisition was transferred to the SAP ERP system, the candidate was hired as a new employee, and a user ID was returned to SuccessFactors BizX. For more information, see Integration Scenario Process for Recruiting Data (see above).

  • Handle for the related application log

    If errors occur during the data transfer, the data transfer report stores corresponding error messages in the report log and in the application log. To establish the connection between the infotype record and the corresponding error messages, it stores a handle for the application log in this field.

  • State (pre-approved or approved) that the job requisition had before it was closed

    For more information, see Status Handling for Job Requisitions.

Table Part

The table part of the infotype SFSF Job Requisition contains a list of SuccessFactors BizX fields, each with field label and field content. The table part contains all data that was transferred from the SAP ERP system to SuccessFactors BizX for the position to create or change a job requisition there.

You define which data is transferred in Customizing. You create field mappings and assign these the templates for job requisitions from SuccessFactors BizX. For more information, see Transferring Job Requisition Data for Positions from SAP ERP to SuccessFactors BizX, in the Transferred Fields.

More Information

Change Existing Vacancies and Effects on the Job Requisition