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Function documentationTransferring Job Requisition Data for Positions from SAP ERP to SuccessFactors BizX Locate this document in the navigation structure

 

You can transfer information about positions to be staffed from the SAP ERP system to SuccessFactors BizX so that corresponding job requisitions can be created or changed there. If the positions are staffed in the SAP ERP system, this information is also transferred to SuccessFactors BizX so that the associated job requisitions are closed there.

Prerequisites

  • You have activated this function in Customizing for the integration add-on for SAP ERP HCM and SuccessFactors BizX. To do so, under   Integration Scenario for Recruiting Data   Activate Additional Functions  , set the parameter JOB_REQUISITION_INTEGR_ACTIVE to X.

  • In Customizing for the integration add-on, you have made the following settings:

    • Customizing activities in the Basic Settings section:

      • Define Authorizations (Recruiting Data)

      • BAdI: Authorization Check for SFSF Integration

      • Import Metadata from SuccessFactors BizX

      • BAdI: Determination of SAP ERP Personnel Numbers and SFSF User IDs

      •   Settings for Middleware   Store Credentials for Transferring Recruiting Data in Secure Storage  

      •   Settings for Middleware   Define Package Size for Transfer of Recruiting Data  

    • Customizing activities in the Integration Scenario for Recruiting Data section:

      • Map SuccessFactors BizX Fields and SAP ERP Fields to Each Other

      • Check and Correct Field Sets

      • All Customizing activities in the section Transfer of Job Requisition Data from SAP ERP to SuccessFactors BizX

Features

Data Transfer Process

For more information, see Process for Transfer of Job Requisition Data.

Editing of Positions in the SAP ERP System to Create Job Requisitions in SuccessFactors BizX

On the SFSF Job Requisition tab in the Organization and Staffing applications, the HR Administrator can display (if you use vacancies for positions in your SAP ERP system) or create (if you do not use vacancies for positions) records of the infotype SFSF Job Requisition (1107) for positions.

For more information, see the following:

Overview of Open Job Requisitions for Positions

In the Organization and Staffing applications, the HR Administrator can obtain an overview of which open job requisitions there are in SuccessFactors BizX for the positions of an organizational unit.

For more information, see Overview of Open Job Requisitions for Positions of an Organizational Unit.

Handling of Existing Vacancies

If records for the infotype Vacancy (1007) with a current validity period already exist in your SAP ERP system at the time at which you activate this function, the SAP ERP system generates records for the infotype SFSF Job Requisition for such vacancies. However, these infotype records are not transferred to SuccessFactors BizX since it is possible that manual job requisitions have already been created for such vacancies.

You can define that existing vacancies are also to be considered during the data transfer. For example, this is useful if you have not yet created any job requisitions for SAP ERP positions in SuccessFactors BizX. To do so, in Customizing, choose   Integration Scenario for Recruiting Data   Transfer of Job Requisition Data from SAP ERP to SuccessFactors BizX  , and perform the activity Specify Handling of Existing Vacancies During Data Transfer.

Data Transfer

To transfer information on positions to be staffed to SuccessFactors BizX, use the report Create and Update Job Requisitions in SuccessFactors (RH_SFI_TRIGGER_JOB_REQUISITION). The report ensures that job requisitions are created in SuccessFactors BizX for the positions. If the staffing of the positions has been completed in the SAP ERP system, the report also transfers this information to SuccessFactors BizX so that the associated job requisitions are closed there.

For more information about the report, see Customizing for the integration add-on and choose   Integration Scenario for Recruiting Data   Transfer of Job Requisition Data from SAP ERP to SuccessFactors BizX   Trigger Creation and Update of Job Requisitions in SuccessFactors BizX  . The report is also located in the user menu of the role SuccessFactors Integration: Recruiting (SAP_HR_SFI_RECRUITING).

Transferred Fields

In Customizing, you define which field contents you want to transfer from the SAP ERP system to SuccessFactors BizX. To do so, you define field sets. A field set contains multiple SuccessFactors BizX fields that you map to the SAP ERP fields of your choice. You have the following options:

  • You map the fields to each other directly, using a table.

    For more information, see Customizing and choose   Integration Scenario for Recruiting Data   Map SuccessFactors BizX Fields and SAP ERP Fields to Each Other  .

  • To make more complex mappings, you can create a Business Add-In implementation (BAdI implementation). You can use the following BAdIs for this:

    • Mapping of SAP ERP Infotype Fields to SFSF Fields (HRSFI_B_FIELD_MAPPING_OUTBOUND)

      You can use this BAdI to map a SuccessFactors BizX field to an SAP ERP field.

      For the BAdI, see Customizing and choose   Integration Scenario for Recruiting Data   Transfer of Job Requisition Data from SAP ERP to SuccessFactors BizX   BAdI: Mapping of SAP ERP Infotype Fields to SFSF Fields  .

    • Mapping of ERP Infotype Fields to SFSF Fields: Change of Mapping Result (HRSFI_B_CHANGE_MAPRES_OUTBOUND)

      You can use this BAdI to map one or more SuccessFactors BizX fields to one or more SAP ERP fields.

      For the BAdI, see Customizing and choose   Integration Scenario for Recruiting Data   Transfer of Job Requisition Data from SAP ERP to SuccessFactors BizX   BAdI: Mapping of ERP Infotype Fields to SFSF Fields: Change of Mapping Result  .

As standard, some mappings of SuccessFactors BizX fields to SAP ERP fields are defined. For more information, see Mapping of SFSF Fields for Job Requisition Data to SAP ERP Fields.

Error Handling
Evaluate Messages for the Data Transfer from SAP ERP to SuccessFactors BizX

You can edit error messages that the report Create and Update Job Requisitions in SuccessFactors (RH_SFI_TRIGGER_JOB_REQUISITION) generates as follows:

  • You check the report log.

  • You evaluate the application logs.

    To do so, in Customizing, choose   Integration Scenario for Recruiting Data   Transfer of Job Requisition Data from SAP ERP to SuccessFactors BizX  , and perform the activity Evaluate Application Logs for Creating/Updating Job Requisitions in SFSF.

Evaluate Messages for the Data Transfer from SuccessFactors BizX to SAP ERP

If you transfer application data from SuccessFactors BizX, the SAP ERP system checks whether the combination of position and job requisition ID as it has been imported from SuccessFactors BizX for a candidate corresponds to the combination defined in the SAP ERP system. If this is not the case, corresponding messages are displayed for the HR Administrator in the application for the further processing of imported applications (transaction HRSFI_RCT_HIRE).

For more information, see Further Processing of Imported Applications in the SAP ERP System.

Correct the Status of Job Requisitions in the SAP ERP System

You can use the report Change Status of Job Requisitions (RH_SFI_JOB_REQ_STATUS_CHANGE) to correct the status of job requisitions in the SAP ERP system if this differs from the status of the relevant job requisition in SuccessFactors BizX. For more information, see Customizing and choose   Integration Scenario for Recruiting Data   Transfer of Job Requisition Data from SAP ERP to SuccessFactors BizX   Correct the Status of Job Requisitions in the SAP ERP System  .