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Function documentationOverview of Open Job Requisitions for Positions of an Organizational Unit Locate this document in the navigation structure

 

The HR Administrator can obtain an overview of which open job requisitions there are in SuccessFactors BizX for the positions of an organizational unit. He or she also has a structure view and list view available.

Prerequisites

See Transferring Job Requisition Data for Positions from SAP ERP to SuccessFactors BizX.

You also need to activate the display of the overviews of open job requisitions in the Organization and Staffing applications. To do so, in Customizing for the integration add-on, choose   Integration Scenario for Recruiting Data   Transfer of Job Requisition Data from SAP ERP to SuccessFactors BizX  , and perform the activity Display Infotype SFSF Job Requisition in Organizational Mgmt Applications.

Features

Call Structure or List View

The HR Administrator displays the overviews of the open job requisitions when editing the organizational structure. To do so, he or she selects an organizational unit in the Organization and Staffing applications. He or she then chooses the Goto pushbutton and then the SFSF Job Requisition (Structure) or SFSF Job Requisition (List) entry.

The overviews are available in the following applications:

  • Create Organization and Staffing (transaction PPOCE)

    This application is located in the SAP Easy Access menu, under   Organizational Management   Organizational Structure   Organization and Staffing   Create  .

  • Change Organization and Staffing (transaction PPOME)

    This application is located in the SAP Easy Access menu, under   Organizational Management   Organizational Structure   Organization and Staffing   Change  .

  • Display Organization and Staffing (transaction PPOSE)

    This application is located in the SAP Easy Access menu, under   Organizational Management   Organizational Structure   Organization and Staffing   Display  .

Use the Structure View

The structure view shows the organizational unit with the assigned positions as a tree. If other organizational units are assigned to the organizational unit, these are also displayed with the assigned positions, and so on.

For each position, the HR Administrator can display the following information in the structure view:

  • ID, abbreviation, and name of the position

  • Validity period of the position assignment to the organizational unit

  • Validity period of the position

  • Position holder

  • Number of open job requisitions

    This column displays how many records of the infotype SFSF Job Requisition with the subtype Open Job Requisition (0001) exist for the position.

    Note Note

    Only one job requisition can be open for the position at any one time. However, depending on the chosen preview period, more than one open job requisition can be displayed here: a current one and one or more that are in the future.

    End of the note.

  • Information on whether messages exist for the infotype record

    If there are messages, this column displays a corresponding icon. The HR Administrator can double click the entry to access the SFSF Job Requisition tab for this position and display the messages there.

    For more information, see Editing of Positions in the SAP ERP System to Create Job Requisitions in SuccessFactors BizX, in the Display Error Messages section.

Use List View

The list view displays a flat list of all positions that are assigned to the organizational unit directly or indirectly. It displays a separate entry for each record of the infotype SFSF Job Requisition with the subtype Open Job Requisition (0001). Therefore, multiple entries may exist for the same position (see above, under Use Structure View).

For each position, the HR Administrator can display the following information in the list view:

  • ID, abbreviation, and name of the position

  • ID of the template that is used in SuccessFactors BizX to create the job requisition

  • Status of the job requisition

    For more information, see Editing of Positions in the SAP ERP System to Create Job Requisitions in SuccessFactors BizX, in the Check Status of the Job Requisition section.

  • ID of the job requisition that is created in SuccessFactors BizX

  • Validity period of the position

  • Validity period of the record of the infotype SFSF Job Requisition

  • Position holder

  • Organizational unit to which the position is assigned

  • Information on whether messages exist for the infotype record

    If messages exist, this column displays a corresponding icon (see above, under Use Structure View).

Configure Displayed Columns

The HR Administrator can show and hide columns in both views. To do so, he or she chooses the Column Configuration pushbutton.

Note Note

The information listed above for the structure view and the list view is then visible if the HR Administrator has shown all available columns.

End of the note.