Use

You can use this function to create orders in SAP background processing based on the planning results in Media Product Sales and Distribution or Press Distribution . The orders in Media Product Sales and Distribution or Press Distribution contain the data for logistics processing for each media issue.

The following graphic illustrates the sources of order generation (contract, quantity plan, issue mix) and the possible processing functions.

Integration

The system does not create orders for media issues that are not allowed to be sold on the delivery date.

You can use the following Business Add-Ins (BAdIs) to make company-specific adjustments to order generation:

Edit partner data at header or item level using the methods CHANGE_HEAD or CHANGE_POS of the BAdI ISM_PARTNER

Change the purchase order number in the order using the method ORDER_GENERATION_GET of the BAdI ISM_PURCHASENR

Prerequisites

For order generation, you will need the authorization C_STUE_BER with BOM usage 5 and category M

You should have made the following settings in Customizing:

Sales document type

The sales document types should be defined in Customizing for Sales and Distribution (SD) under Sales and Distribution → Sales → Sales Documents → Sales Document Header → Define Sales Document Types

The standard delivery of SAP Media contains the sales document type Media Product Order (JTA) as an example for automatic order generation.

Item categories and item category groups

The standard delivery contains the sample item categories JTAN (main item, no returns) and JTAR (main item, returnable). These categories are assigned to the item category groups JRM (for returnable media issues) and JNRM (for non-returnable media issues).

The partner determination procedure that is assigned to the item category determines whether or not the order item is returnable (see Customizing for Media Product Sales and Distribution under SAP Media → Media Sales and Distribution → Media Product Sales and Distribution (Retail) → Sales → Define SD Partner Determination or Customizing for Press Distribution under SAP Media → Media Sales and Distribution → Press Distribution → General Settings in SD → Define SD Partner Determination ):

Item can be returned: role RM appears at header level in the partner determination procedure for the item category. The standard delivery contains partner determination procedure J010 for this purpose.

Item cannot be returned: role RM does not appear in the partner determination procedure for the item category. The standard delivery contains partner determination procedure J011 for this purpose.

Role RM must not appear at header level in the partner determination procedure recorded for the order type to be created. Otherwise, the system would copy the role RM to all items during order generation if there were no alternative business partners with the role RM in the contract. The system checks that this is not the case in automatic order creation but this check is not performed when you create an order manually.

Pricing

The standard delivery contains the pricing procedure MVAA01 and the corresponding customer pricing procedure J (see Customizing for Media Product Sales and Distribution under SAP Media → Media Sales and Distribution → Media Product Sales and Distribution (Retail) → Sales → Define SD Pricing or Customizing for Press Distribution under SAP Media → Media Sales and Distribution → Press Distribution → General Settings in SD → Define SD Pricing ).

You should have created the required contracts and quantity plans.

You can also generate order items for quantities of zero – depending on the Customizing settings.

If required, you should have planned visit dates using the visit planning functions in the Direct Store Delivery Backend . These visit dates are taken into account in the order items as delivery dates.

The issue mix must have been created for all media issues that are included in order creation.

You should have made the settings for order generation with a quantity of zero in Customizing for Media Product Sales and Distribution under SAP Media → Media Sales and Distribution → Media Product Sales and Distribution (Retail) → Sales → Order Generation → Settings for Order Generation with Quantity Zero or in Customizing for Press Distribution under SAP Media → Media Sales and Distribution → Press Distribution → Order Generation → Settings for Order Generation with Quantity Zero

If you wish, you can create orders with a quantity of zero. The advantage of this is that, for example, when transferring data to SAP BI , the sequence of figures is not interrupted (that is, it also includes the orders with a quantity of zero).

Technical settings for order generation

You can change the RFC parameters for order generation by making the following settings in Customizing for Media Product Sales and Distribution under SAP Media → Media Sales and Distribution → Media Product Sales and Distribution (Retail) → Sales → Order Generation → Technical Settings for Order Generation or in Customizing for Press Distribution under SAP Media → Media Sales and Distribution → Press Distribution → Order Generation → Technical Settings for Order Generation

Please note that the RFC settings for the system have priority over the Customizing settings.

Log

You should have made the necessary settings for the log .

Features

You can select the worklist based on contracts , media issues , and phase models.

If you specify the media product but do not specify a media issue, the system takes into account each media issue for which a delivery quantity is entered in the quantity plan.

Controlof order generation by specifying sales document type order (e.g. JTA )

Optional:

Requested delivery date

If there is no requested delivery date specified, the system uses the current date.

Server group for order creation

Order Generation creates the orders in parallel background processing. You can specify a server group, on which the orders are to be created. You can define server groups using the RFC Server Group Maintenance function (transaction RZ12).

The setting for the server group is only relevant if you do not perform order generation sequentially.

Test run

No orders are created in the test run. Order creation is merely simulated. The system creates a log, whether you execute the function as an update run or as a test run.

Order creationaccording to selection criteria

The following procedures are of particular importance in order creation:

Determining returning retailer (role RM ) from the contract item

If this is unsuccessful, the system searches for the returning retailer in the following sequence:

Contract header data

Master data on the ship-to party from the contract item

Master data on the ship-to party from the contract header

If the system does not find a returning retailer and the media issue is returnable, it displays a warning message. The order is created.

Copying contract data to the order (for example, according to SD copying control):

Explode function for the assigned issue mix (one item for each insert)

Optional: Display of a detailed log

Test options:

Switch on debugging mode

Switches to the debugger after the RFC call for order generation . This allows you to check for errors in the coding accessed in the RFC module.

Create Orders Sequentially

If you have runtime problems, we recommend performing a runtime analysis (transaction SE30).

The analysis indicates how much time is required at which points in the program. The functions executed in the RFC call are only included in the runtime analysis if you select the option Create Orders Sequentially.

You should not use the test options in productive operations, since they can have an adverse effect on the runtime for order generation.

Activities

To access the order generation function, choose Logistics → Media Sales and Distribution → Media Product Sales and Distribution → Sales → Order → Automatic Processing → Create Orders for Contracts or Logistics → Media Sales and Distribution → Press Distribution → Order → Create Orders for Contracts on the SAP Easy Access screen

For optimum system performance, you should schedule order generation in background processing.

To access the logof the function, choose Logistics → Media Sales and Distribution → Media Product Sales and Distribution → Sales → Order → Automatic Processing → Logs → Create Orders for Contracts or Logistics → Media Sales and Distribution → Press Distribution → Order → Logs → Create Orders for Contracts on the SAP Easy Access screen