BCS Budgeting

Use

This component includes all settings and functions in the budget control system that are necessary for processing budget data. The functions include entering budget data, updating the budget and carrying out closing operations at the end of the fiscal year.

You can also use the simple evaluation functions of BCS budgeting. However,comprehensive Management Reporting is also supported for the budget control system in the BW system, in particular for budget preparation.

BCS budgeting is similar to other components of the budget control system, in that you can combine the customer-specific adjustments with the settings delivered by SAP.

Integration

  • If you have defined a budget structure and activated the check on budget addresses, only this selection of FM account assignments can be budgeted in BCS budgeting.

  • If you are working with budget types, the only ones that are updated in BCS availability control are those you defined as consumable budget in the AVC filter settings.

Features

Budget entry document

The budget entry document contains a log of all budget processing data. Budget entry documents can be created in Mass Processing – for example, when transferring data from plan data – or created selectively in individual processing.You can use the Budgeting Workbench as an operational interface for displaying and processing.

Multi-level budget structures

In budgeting, the hierarchy, called the multi-level budget structure ,defines the permissible account assignments, the paths of financing for activities, and control relations that have to be followed between account assignments. It can also be used to regulate budget distribution.

Budgeting process

To differentiate between the respective budget processes, an entry document is characterized by its Budgeting Process . You can supplement the budgeting processes delivered by SAP with different customer-specific Budget Types in order to subdivide further.

Status Management

Status Management enables you to subdivide the budget planning and budget execution of a fiscal year into different budgeting phases. This regulates the permitted budget processes for specific points of time in the fiscal year.

Consistency check

The check rules managed in the check libraries regulate whether a budget value posting is allowed or not in BCS budgeting. You can define these Consistency Checks according to customer-specific perspectives.

Budget approval

Budget entry documents that you save as preposted documents undergo an approval procedure. You can start the Budget Approval in combination with specifically definable document types by using a workflow.

Closing Operations

At the end of the year you can carry over the residual budget of the previous year into the following year in a mass run. In closing operations you can also stipulate whether the corresponding budget should be carried forward into the following year with a commitment carryforward. For more information, see Closing Operations: Budget Carryover with Commitment .

BCS Key Figures

Database entries are read by means of Key Figures in BCS budgeting. You can use key figures as you like for Reporting purposes in the budget control system; they also play an important part in selecting and processing datasets in mass processing.

Example

The following figure is an example of a budget supplement, whose processes are linked with the posting of a budget amount (or could be). The check on the respective FM account assignments is not included in this example (see Budget Structure ).

Posting a budget supplement

  1. You create this budget update in the budgeting workbench by creating a budget entry document with the process Supplement .

  2. To save the entry document, you can use either Hold , Prepost or Post . Whilst held documents are saved locally at your work center, preposted or posted documents are saved in the database instead. In this example, the budget supplement is preposted.

    A number of checks take place when you save entry documents:

  3. There is a check in status management on whether the process supplement is permitted in the current status (in this example, status 1). There is also a check on whether the respective processor has authorization in status 1.

  4. The activated check rules are run one after the other with the consistency check.

  5. The preposted supplement is saved in the database after a successful check, but still undergoes an approval procedure.

  6. The budget amount is posted with the approval of the supplement. The status of the entry document changes when this happens from Preposted to Preposted Posted .