Multi-Level Budget Structures

In the area of master data, hierarchies describe how a public sector organization views the following relationships:

Of its own internal organization
How the nature of expenditure is structured
How the pyramid of goals is defined

In budgeting , the hierarchy defines the permissible account assignments, the paths of financing for activities, and control relations that have to be followed between account assignments.

In the case of postings , hierarchies control the permissible account assignments also. A flexible availability control as the check between budget and postings depends on hierarchical definitions where to check the budget for a given posting assignment.

For reporting , hierarchies enable users to look at the data from many different viewpoints.

For authorizations , hierarchies explain how an area of responsibility is formed. Comparing hierarchies over time enables the interested party to take part in the evolution of public sector structures. The graphic below gives an overview of the participating processes and their role with regard to multi-level budget structures:

This graphic is explained in the accompanying text.

The multi-level budget structure in Funds Management (FM) is a feature you can use to establish and validate control relationships in budgeting and define how the resulting budget data appears in reporting.

Implementation Considerations

Before you begin using multi-level budget structures, there are several activities in FM Customizing you must maintain.

Activate the multi-level budget structure.

To do this, go to Customizing and choose Public Sector Management Funds Management Government Master Data Use of Account Assignment Elements Budget Structure (BCS) Multi-Level Budget Structure -> Activate Multi-Level Budget Structure .
Create a budget structure or select an existing budget structure, as described in the onlinedocumentation.
Activate the multi-level budget structure by setting the Hierarch. BudStruc. indicator.
Define hierarchy settings for FM account assignment elements (FMAA elements).
To do this, go to Customizing and choose Public Sector Management Funds Management Government Master Data Use of Account Assignment Elements Budget Structure (BCS) Multi-Level Budget Structure -> Activate Multi-Level Budget Structure
For your specified multi-level budget structure, define the roles of FM account assignmentelements activated in budgeting.
On the second level, define the sorting sequence for FM account assignment elements that have hierarchical roles.

Integration

The multi-level budget structure is an integral part of budgeting in the Budget Control System (BCS).

Features

You can generate and process multi-level budget structures using the multi-level budget structure maintenance transactions.

For a full list of the features in multi-level budget structure processing, see Working with the Multi-Level Budget Structure .
You can use multi-level budget structures for budget distribution in the Budgeting Workbench (BWB).