Budget Distribution
Use
Budget distribution in the Budget Control System (BCS) is based on the multi-level budget structure.
It is a specific
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in the
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which you can use to distribute budget from a higher to a lower node within your defined multi-level budget structure.
Depending on the settings you have employed in the IMG activity
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, each node of the MBS is represented by a combination of FMAA elements which have been assigned the role "Multi-Level" (example: combination of funds centre and commitment item).
Prerequisites
The following prerequisites apply to the use of budget distribution:
You have created and activated
Multi-Level Budget Structure
You have defined a multi-level budget structure and have generated nodes in that structure.
For information on the above points, read the relevant documentation .
If required, you have defined rollup scenarios in Customizing activity
Define Document Types
under
Public Sector Management -> Funds Management -> Budget Control System (BCS) -> Budgeting -> Budget Entry ->Budget Entry Documents -> Document Definition
With rollup for processes such as
Enter
(that is Distribution, Transfer, Balance Entry, Revenues Increasing the Budget, Transfer with Cover Groups
, and Carry Over
)
, you can enter amounts in the lower account assignment of the hierarchy and the distribution from the top node to the lower level account assignment is generated automatically by the system. The rollup scenario of the document type must be set as
Rollup with additive budget
or
Rollup without additive budget
The generation of additional lines for the processes
Revenues Increasng the Budget
(RIB) and
Transfer with Cover Groups
(Cover Eligibility) are somewhat different to the others in that:
Additional lines for
RIB
are generated using balanced entry (
BALS
BALT
) and additional lines for
transfer with cover groups
are generated using normal transfer (
SEND
RECV
).
Example
In the following structure,
A
|A1
|A11
|A111
Rollup with additive
for
Enter
would work as follows:
A111 ENTR 10
A111 ENTR -10 (Balance of original line)
A111 DISR 10 (Distribution receiver)
A11 DISS -10 (Distribution sender)
A11 DISR 10 (Distribution receiver)
A1 DISS -10 (Distribution sender)
A1 DISR 10 (Distribution receiver)
A DISS -10 (Distribution sender)
A ENTR 10 (Rollup with additive)
All lines below the first one are generated automatically.
- If required, you have defined distribution checks in Customizing activity
Execute Distribution Checks for Process
underPublic Sector Management -> Funds Management -> Budget Control System (BCS) -> Budgeting -> Basic Settings -> Definition of Budget Data -> Distribution of Budget
You have set the distribution scenario for the document type as
Active
in
Define Document Types
. When this is active, the system will automatically generate the intermediate lines between sender and receiver when you distribute budget in the hierarchy using process Distribution. In this Customizing activity, you have three options for using rollup with distribution, that is:
No Rollup, in which case (distributing 10 from A1 to A111):
A1 DISS -10
A111 DISR 10
Rollup without Additive, in which case:
*A1 DISS -10
A1 DISS 10 (Balance of original line)
A1 DISR 10 (Distribution receiver)
A DISS -10 (Distribution sender)
*A111 DISR 10
A11 DISS -10 (Distribution sender)
A11 DISR 10 (Distribution receiver)
A1 DISS 10 (Balance of original line)
A1 DISR 10 (Distribution receiver)
A DISS -10 (Distribution sender)
(All lines other than those marked * are generated automatically)
Rollup with additive, in which case:
*A1 DISS -10
A1 DISS 10 (Balance of original line)
A1 DISR 10 (Distribution receiver)
A DISS -10 (Distribution sender)
A DISS 10 (Rollup with additive)
*A111 DISR 10
A11 DISS -10 (Distribution sender)
A11 DISR 10 (Distribution receiver)
A1 DISS 10 (Balance of original line)
A1 DISR 10 (Distribution receiver)
A DISS -10 (Distribution sender)
A DISS 10 (Rollup with additive)
(All lines other than those marked * are generated automatically)
Note that the rollup is not supported for use with statistical value type.
Procedure
Proceed as follows:
Go to the Public Sector Management part of Customizing and choose
Funds Management Government
®
Budget Control System (
BCS
)
®
Budgeting
®
Basic Settings
®
Definition of Budget Data
®
Budget Distribution
®
Execute Distribution Checks for Process
In the Easy Access menu, access the Budgeting Workbench by choosing
Accounting
®
Public Sector Management
®
Funds Management
®
Budgeting
®
Budget Control System (BCS)
®
Entry Documents
®
Budgeting Workbench
and activate distribution there.
Enter a sender and its relevant receivers in the Budgeting Workbench either manually or using the mass selection tool in menu
Extras
®
Select Master Data
Save the document.
See also