Budgeting Process

Use

Different budgeting processes are available in the Budget Control System, which you can use for different types of budget processing. The process used in an entry document indicates whether you want to enter new budget data or, for example, update the budget by increasing it or decreasing it.

Whereas the processes Enter, Supplement, Return, Distribution, Transfer Posting and Carryover are available for processing entry documents, Preparation is exclusively used in Planning in the Budget Control System . In mass processing , you can use the planning data saved with the process Preparation for generating budget data of the process Enter .

Example Example

You can find an example of how the sequence of budget processing works with different processes under Example: Entry Documents with Different Processes .

End of the example.

Integration

In combination with status maintenance in BCS, you can control which processes are permitted during budgeting. For more information, see Status Management .

If you use different budget types, you can subdivide the process delivered by SAP according to additional customer-specific requirements. For further information, see Budget Types in BCS .

Features

SAP delivers the following processes for budgeting in BCS:

Enter

You use this process when you post new budget to a FM account assignment. You generally enter new budget values before the budget execution of a fiscal year. Planning data that you transfer as budget values to the FM account assignments is posted with the process Enter there.

Balanced Entry

Using this process, you enter source data only for revenue commitment items, and target data only for expenditure commitment items. The amounts for the source and the target must be identical. A system check is carried out per fiscal year (and per year of cash effectivity if applicable).

Carryover

Use this process if you want to carry forward the residual (that is, unconsumed budget to another fiscal year at the end of the current year. Here also, you must define source (sender) and target (receiver) data.

Revenues Increasing the Budget (RIB)

Use this process if you want to post revenues that increase your expenditure budget. You must maintain the corresponding source and target FM account assignments in the line item section of the screen.

Transfer

If you want to transfer budget from one FM account assignment to another in a fiscal year, use the process Transfer Posting . Note that the overall budget in the current budget remains unchanged.

Return

Use the process Return to reduce the available budget in an FM account assignment. The budget is then decreased in the current fiscal year.

Distribution

Use the process Distribution if you want to transfer budget from one FM account assignment on a higher node in the hierarchy to another FM account assignment on a lower node. Note that the distribution sender and distribution receiver must be in the same hierarchical path of the structure, and that the sender must be on a higher level than the receiver.

Reduce Distribution

Use the process Reduce Distribution if you have distributed amounts in excess and wish to transfer or call back some of these amounts from a lower level assignment to a higher one. In contrast to process Distribution , the sender must be on a lower level in the hierarchy than the receiver.

Supplement

If the budget in an FM account assignment is insufficient, this can be increased by the process Supplement . The budget is then increased in the current fiscal year.

Transfer using cover groups

If you want to make budget accessible to other FM account assignments, you carry out a transfer CE posting. Here again, you have to enter the sender and receiver FM account assignments involved.

You can display the internalbudgeting process keys by clicking on the icon Start of the navigation path Customizing of Local Layoutin the uppermost icon line of any screen. Here: Next navigation step Options Next navigation step Tab Expert Next navigation step Show keys in all dropdown lists End of the navigation path .

Note the following for the budgeting processes :

  • If you enter an asterisk (*) then all processes are valid for all budget types.

  • The process Balanced Budget is divided up into the two budgeting processes for sending (BALS) and receiving (BALT) budget. In order to obtain a balanced budget, the residual budget or a portion of it (in percentage form) is transferred to specific FM account assignments according to predefined rules specified in the IMG activity Assign Strategy for Reassignment to FM Area .

  • The process Transfer is divided into the two budgeting processes for sending (SEND) and receiving (RECV) budget.

  • The process Distribution is divided into the two budgeting processes for sending (DISS) and receiving (DISR) budget.

    Note Note

    The distribution process is only valid for use in the Budgeting Workbench if you have activated distribution in the IMG activity Activate/Deactivate Budget Distribution in the Customizing of Funds Management under Start of the navigation path Budget Control System Next navigation step Budgeting Next navigation step Basic Settings Next navigation step Definition of Budget Data Next navigation step Budget Distribution End of the navigation path

    End of the note.

  • The process Carryover is divided into the two budgeting processes for carryover sending (COSD) and carryover receiving (CORV).

  • The process Revenues Increasing the Budget is divided into the budgeting processes for RIB source/sending (RBBS) and for RIB target/receiving (RBBT).

  • The process Transfer using cover groups is divided up into the budgeting processes for sending (TRCS) and receiving (TRCR) budget for purposes of cover eligibility.

    Caution Caution

    Always enter budget values as positive amounts in the Budgeting Workbench. The system automatically determines – via the budgeting process in question – whether the current budget of an FM account assignment is increased or decreased.

    End of the caution.