Generating Entry Documents from Planning/Budget Data

Use

You can use transaction Generate Budget Data (FMCYLOADN) to generate budget entry documents in a mass run. You use this program to:

generate budget data from the planning data of a version at the end of your planning phase and use it for the budget execution of a fiscal year. Budget entry documents with the process Entry are generated during this activity.

copy the budget data of a version to another version. It is possible to select another budget type in the target version in this process.

To generate budget data in the target version using a process other than Entry , you have to use transaction Copy Budget Data (FMCYDOC).

Integration

If errors occur when the program is executed, you can reverse the budget entry documents generated using a mass reversal by executing the program Reverse Budget Data .

Prerequisites

It must be possible to record actual data for the (target) version for which you want to generate budget entry documents. You do this by setting the indicator Actual in Customizing of Funds Management under Budget Control System (BCS) → Budgeting → Basic Settings → Definition of Budget Data → Edit Versions

Features

The budget entry documents generated by each program run receive a common entry document family number in addition to an individual budget document number.

You can also define the following common settings or information for all entry documents to be created for each program run:

Document type

Document date

Person responsible

Hierarchical element

Short text information and standard text

Settings for US Federal Government functions

This information is displayed in the budgeting workbench for each budget entry document in the header data (tab page Header Data ) or on the tab page Additional Data .

Activities

You execute the program in the Funds Management menu under Budgeting → Budget Control System (BCS) → Tools → Entry Documents → Generate Budget Data

Use the selection options to limit the FM account assignments that can be taken into account

Result

The program generates a detailed list with the results of the program run if this option was chosen. This list contains the following information:

FM account assignment elements

Year(s) of cash effectivity

Budgeting process

Budget type

Total amount of the budget entry document line

Indicator specifying the maximum error degree (error, warning, information)

Document number - in case the document was not posted (test run or errors) ,a temporary document number is generated by the program and displayed

If errors occur, an application log is generated and displayed.