File Check During the Specification Import

Use

This function checks whether all the parameters required for the specification import exist in the SAP system and opens the parameter editing function if you still need to enter parameters.

It then compares the specifications from the transfer file with the specifications in Specification Management and lists all the assignment pairs found. The SAP system creates a check log for this.

Prerequisites

See the Prerequisites section in Import: Process.

Features

Before the import, the SAP system checks:

  • The path for the transfer file

  • The syntax structure of the transfer file

    It displays the syntax error number. You can display a detailed error description using the check log.

  • Whether the data origin is created in the SAP system

  • Whether the data supplier from the transfer file is specified as the data supplier in SAP component Product Safety. Only if that is the case can the data supplier be imported.

  • The ID data of the phrase library from the specification file and the ID data of the phrase library from the SAP system.

    The SAP system issues a warning if the data do not match.

  • Which specifications from the transfer file can be assigned to specifications in SAP component Basic Data and Tools

    The SAP system selects unique assignments for import.

    The entry you make in the Search Type field influences the search results (see Controlling Specification Importing). In order for a specification to be imported into the SAP system, the SAP system must be able to find a unique assignment for this specification or no assignment to a specification in Specification Management.

    The SAP system selects all specifications that can be imported. This procedure is the same for specifications, component substances, and reference substances.

    Search Result

    Result

    No specification in the SAP system can be assigned to the transfer file specification.

    The specification will be selected.

    One specification in the SAP system can be assigned to the transfer file specification.

    The specification will be selected.

    At least two specifications in the SAP system can be assigned to the transfer file specification.

    The specification will not be selected. In this case, you have to select the required assignment pair manually.

    The specification to be imported exists in the transfer file two or more times.

    The specification will not be selected. In this case, you should check the file.

    You can postprocess the specification assignment made by the SAP system manually (see Manual Specification Assignment During the Specification Import).

If an assignment is made within a file to the same specification; for example, by identifiers, then the specification key also has to be the same. Therefore, if a specification in a file appears multiple times; for example, as a specification, a component, and a reference substance, the specification keys must be identical.