Creating Rooms

Use

Rooms

In your company, rooms are used as virtual working environments, in which the member of teams or project groups can collaborate across time zones and between geographical locations. In your role as a power user, you create rooms so that teams and project groups can use them. The following scenarios are possible in your company:

• You create rooms for other portal users that have requested them, but you do not work on the content in these rooms.
• You create rooms in which you also work on the content.

Room Templates

When working with rooms, it is important for you to know that the possibilities for collaboration in a room depend on the room template. Whenever you create a room, you choose the room template on the basis of which you create the room. The room template determined the room structure, that is, the portal pages offered in the room and the services and functions that each page contains.

In your company, the room templates that you can see in the system are generally created by your system administrator and modified to suit your company's requirements. In the case of templates, this is usually modifications to the preconfigured standard templates delivered by SAP for creating rooms.

The room template also determines the navigation in the room. Depending on which templates are used in your company, there are rooms with:

• Detailed navigation
• Tab page navigation

The figure below shows an example of a room with detailed navigation. The detailed navigation contains pages that contain specific services and functions. The items that you see in the detailed navigation, for example, calendar and discussions, originate from the template that the room is based on: As a power user, you also have the option of adding new services and functions to a room. They then also appear in the detailed navigation:

In rooms with tab page navigation, the services and functions appear on tab pages. There is no detailed navigation in these rooms.

Prerequisites

Your system administrator has assigned the portal role for creating rooms to your portal user.

Procedure

Create rooms.

1. In the portal navigation, choose Collaboration → Room Creation to launch the wizard for creating rooms.
2. Define the general properties of the new room. For example, this includes defining the room name and the room owner and choosing the room template.

   See: Defining General Properties .

3. Specify whether the room is public, restricted, or private.

   See: Defining the Room Type

4. Register the room members and assign room-specific roles to their users.

   See: Registering Members

5. Define other parameters for the room.

   The wizard provides this step only if the room template contains external parameters. For each parameter, the system queries the value that the parameter should have in the new room.

6. Use the summary to check your entries.

   If all entries are correct, you can have the system finish creating the room.

   The system creates the room and you can enter it. All room members that you have registered are automatically invited to the room.

   If you do not want to send an automatic invitation e-mail, you can also write your own e-mail and insert the room URL in it.

After initial creation of a room, you can change certain setting that were configured during creation and change the room to suit your current working situation at any time. Furthermore, you should change the access permissions to folders and documents in the room.

See also:

Changing and Modifying Rooms

Changing Permissions for Access to Folders and Documents