Changing and Modifying Rooms

Use

After initial creation of the room , you can change it as required and modify it to suit your requirements. For example, you can change the existing member list of a room by inviting new members, or enhance the room functions.

Prerequisites

To change a room, you require the room role for room administration. If you have this role, you can see the Room Administration entry in the detailed navigation or tab page navigation for the room.

When you create a room, the system automatically assigns the role for room administration to you as the room owner. This ensures that at least the room owner has this role. You can assign this role to one or more other room members.

Procedure

Change general properties and room type.

  1. Enter the room in question and choose the entry for the room administration.
  2. In the iView for room administration, on the General tab, change the following room information as required: Name, description, categories, owner.

    You can also change the room type from restricted to private or vice versa. You cannot change a public room to restricted or private and vice versa.

    See also: Defining the Room Type

Modify the member list.

  1. Edit the member list on the Memberstab page.You can add new users or remove members.

    Member list maintenance comprises the following activities:

    • Adding users or user groups

      In the input field below the member list, you can enter other users or user groups directly and add them to the list.

      To search for the new members before adding them, choose Choose to display the user search function. Enter appropriate search terms (at least one letter) and add the required entries from the hit list to the current selection. Choose OK to adopt the current selection in the input field below the member list and choose Add.

    • Assigning room-specific role for each member (portal user or user group)

      Assign each member one or more roles in the current room. Each role permits access to particular pages in the room.

      See also: Registering Members

    • Deleting existing users

      Select a user in the member list and choose Remove.

  2. If necessary, change the role assignment for existing members.

Add functions to the room and remove them.

  1. Add new services and functions to the room or remove existing ones on the Room parts tab page.

    See: Adding Functions To and Removing Them From Existing Rooms

Check page permissions.

  1. Display the page permissions for the room on the Page Permissions tab page.

    You can display the page permissions that are defined in the room template and the templates of the room parts added to the room. The pages are listed in the same order as they appear in the detailed navigation of the room.

Change permissions for access to folders and documents.

  1. Change the permissions. By default, all room members have full access to folders and documents in a room after creation of a room. If the room data is relevant for security, you should therefore change the access permissions to folders and documents.

    See: Changing Permissions for Access to Folders and Documents

See also:

Creating Rooms