Changing Permissions for Access to Folders and Documents

Use

In the standard system, all room members have full access to folders and documents in a room. If the room data is relevant for security, you should therefore change the access permissions to folders and documents. The information about access permissions to folders and documents in a room is only relevant for room members if they are responsible for the security of the data in the room, for example, as a power user, project lead, or team lead.

In a room, all room members are assigned to one use group. From a technical perspective, this user group forms the access control list (ACL) for the room. Every change to the member list directly affects the access control list for the room.

In the standard configuration, access permission to folders and documents in a room is predefined as follows:

  • All room members (members of the user group for the room, which corresponds to the access control list for the room) are permission owners and can therefore assign permissions themselves.
  • Permission owners automatically have full access permission, even if the actual assigned permission is less than this.
  • All room members have full access to folders and documents in a room.

Procedure

Check permissions for a folder or document.

  1. When creating a room with SAP_Meeting_Room_Extended_2template, in the context menu for the folder or document in the room, choose Details → Settings → Permissions. Otherwise, choose Edit in Documents and Links and in the context menu for the folder or document in the room, choose Details → Settings → Permissions.
  2. Open the Permission Owners tab page.

    You can identify the user group for the room, the standard permission owner, by the preceding icon.

  3. Open the Permissions tab page.

    The standard permission for the room user group is full access.

    You cannot change this permission as long as the room user group is the permission owner.

Enter new permission owner.

You enter the room member who is responsible for the room data as the permission owner and delete the room user group from the list of permission owners.

  1. Open the Permission Owners tab page again.
  2. In the user selection, enter the user who is responsible for the room data.
  3. Choose Add andselect the user group for the room.
  4. Choose Delete Owner.

Set permissions.

The room member who you have entered as the permission owner automatically has permission for full access to the folder or document. To restrict the permissions for the remaining room members, you can change the permission for the room user group, for example, to read permission.

  1. Open the Permissions tab page again.
  2. Choose the required permission for the room user group (for example, read permission).
  3. Choose Save Permissions.