Report Shipping with and Without Specification References
Purpose
The processes for generating reports and shipping reports depend on whether reports contain specification data. The various areas of use for reports are dependent on:
The respective report applicationwhose symbols are included on the layout of a document template
You can define other report applications in the IMG activity
Specify Report Applications
in Customizing forProduct Safety.
The report category you assign to the generation variant in addition to the document template, which must match the report applications of the generation variant
In Customizing for
Product Safety
underSpecify Report Categories
, the business process that together with the cause of shipping forms the shipping reason is assigned to the report category. You control report shipping via the shipping reason.
In the standard system, you have the following possibilities:
Report Application | Report Category | |
|---|---|---|
Reports with Specification References |
|
|
Reports with or without specification references |
|
|
Process Flow
Reports with Specification References | Reports Without Specification References | See also | ||
|---|---|---|---|---|
| You create the document template. | You create the document template. | ||
| You create specification symbols, for example, in the layout of the document template. | You do not create specification symbols in the layout of the report template, but you create symbols of another report application (for example, | ||
| You assign the released document template and a suitable report category to a generation variant. The generation variant is therefore also valid for the report application | You assign the released document template and a suitable report category to a generation variant. The generation variant is therefore valid for the report application for which symbols are included in the layout. | ||
You can further restrict the use of the generation variant. | ||||
| You execute the first stage of the generation and generate a report for a specification with the generation variant: on the report, the symbols for phrases and specification data are replaced by actual data. | The first stage of generation is not executed. No symbols are replaced. | ||
| The report passes through the | The generation variant indicators have no significance. The report does not appear in | ||
| The report must be released before it is available in the | Immediately after you have assigned a suitable generation variant to the released report template, the report template is handled as a released report and is available in the | ||
| Report shipping can be manual or automatic. When shipped, the parameter symbols are replaced with actual data. | Report shipping is always manual. When the final report is generated, all symbols (descriptor symbols and parameter symbols) are replaced with actual data. | ||
Result
Reports with Specification References
These include reports for the report application Specification Master
and Material Master
that have, for example, the report category Material Safety Data Sheet
.
Note
Labels can be with or without a specification reference. Labels that are loaded with the Labeling Tool cannot be exported, sent, or printed via the SAP spool.
Triggering Shipping from the Report Information System
In the report information system
, you can select the reports using search criteria. The search result is displayed as a report tree .
You can trigger report shipping manually from the report tree in the specification information system
(see Manual Report Shipping and Creating Report Shipping Orders Manually ).
After you have triggered shipping of a report, the report shipping order is available for display and editing (see Editing Report Shipping Orders ).