Creating Report Shipping Orders Manually

Prerequisites

See the Prerequisites section under Report Shipping: Process .

Procedure

In the Product Safety menu , choose Reports Report Information System .
The Report Information System: Initial Screen appears.
Enter your search criteria and choose Report Tree .
If the SAP system finds reports that correspond to your search criteria, the report tree is displayed in the view for which you entered search criteria in the initial screen.

Toggle between the views as required by choosing Change View and selecting the required view.
Position the cursor on one report after another that must belong to the same report category and choose Select Subtree each time to select the reports.
Choose Report Send .
The Report Shipping: Enter Parameters dialog box appears.

Note
If there is no assignment in the SAP system between a report and the object for which a report is to be shipped, the Maintain object keys dialog box appears. Enter the required object key.

End of the note.

Note
If the report to be sent contains data that is output in the report template by a master group with instance control (MIC repeating group) (see Repeating Group Types ), the Maintain Report View and Object Key dialog box appears . Choose the required report view (see Output Rules for the Report Views During Generation of Final Reports in Selecting the Report View ) and enter the relevant parameter values.

End of the note.

Enter the following data:

Parameter	Entry
Recipient parameters	Choose between: Customer (the data must have been created in the customer master record in the SAP system, see Editing the Internet Address of a Customer ) Office user (each user of your SAP system is entered as an office user) Report recipient (the data must have been created in the address management system of the SAP Product Safety component, see Editing the Addresses of Report Recipients )
Process parameters	Choose between: In background. Enter the Target shipping date . Immediately. Enter the Communication and, if required, the Output Device . Note When shipping a document manually by fax, you must enter the fax machine as the output device. End of the note.
Additional parameters	Decide whether this shipping order is relevant for subsequent shipping. The indicator is set as default if you have set it in Customizing for Product Safety under Specify Shipping Reasons .

Parameter

Entry

Recipient parameters

Choose between:

Customer (the data must have been created in the customer master record in the SAP system, see Editing the Internet Address of a Customer )
Office user (each user of your SAP system is entered as an office user)
Report recipient (the data must have been created in the address management system of the SAP Product Safety component, see Editing the Addresses of Report Recipients )

Process parameters

Choose between:

In background. Enter the Target shipping date .
Immediately. Enter the Communication and, if required, the Output Device .

Note
When shipping a document manually by fax, you must enter the fax machine as the output device.

End of the note.

Additional parameters

Decide whether this shipping order is relevant for subsequent shipping.

The indicator is set as default if you have set it in Customizing for Product Safety under Specify Shipping Reasons .

Confirm your entries.
The shipping process is started.

Result

The report shipping order that has been manually created is given a starting status, depending on the process parameters chosen and the initial status you defined in the IMG activity Specify Shipping Reasons .

Note Note

The process parameters that you selected manually override the process type that you defined in the IMG activity Specify Shipping Reasons .

End of the note.

Existing Setting	Report Shipping Order Has Status
Process parameters: In the background Initial status { 0 (Created)	SW (Start of work) You must accept this status manually in order to change the subsequent status of the shipping order to RE (Released).
Process parameters: In the background Initial status { 1 (Released)	RE (Released) The report program RCVDDISP starts the report shipping order at a defined time. The report program RCVDEVEN then calls the user exit EHS_CHECK (see Report Shipping Order Checking ).
Process parameters: Immediately Initial status SW or RE	RE (Released) The report program RCVDEVEN calls the user exit EHS_CHECK immediately.

Existing Setting

Report Shipping Order Has Status

Process parameters: In the background

Initial status { 0 (Created)

SW (Start of work)

You must accept this status manually in order to change the subsequent status of the shipping order to RE (Released).

Process parameters: In the background

Initial status { 1 (Released)

RE (Released)

The report program RCVDDISP starts the report shipping order at a defined time. The report program RCVDEVEN then calls the user exit EHS_CHECK (see Report Shipping Order Checking ).

Process parameters: Immediately

Initial status SW or RE

RE (Released)

The report program RCVDEVEN calls the user exit EHS_CHECK immediately.