OSHA 301: Injury and Illness Incident Report

Definition

A form with which work-related injuries and illnesses are recorded in accordance with U.S. law ( Occupational Safety and Health Act ).

Structure

The report relates to a person affected. It is generated in the report information system for the application object INCAFFPERS. The report template is supplied as a sample. It corresponds to the form prescribed by the OSHA authorities.

For the SAP system to be able to fill out all fields in the report template, you must have filled out the corresponding fields in the incident/accident log . The following table describes where you enter the data and what you have to remember:

Field in OSHA 301		Is Filled From
Completed by		User profile of the SAP user who generated the report Note You can find your user profile by choosing System User Profile Own Data from the SAP Easy Access screen . End of the note.
Title
Phone
1)	Full name	Personal data for the person affectedin the incident/accident log entry
2)	Street City State ZIP
3)	Date of birth
4)	Date hired
5)	Male/female
6)	Name of physician or other health care professional	Details on person affected: Treatment tab page; First physician field
7)	If treatment was given away from the worksite, where was it given?	Details on person affected: Treatment tab page; Further treatment field
7)	Facility Street City, State, ZIP
8)	Was employee treated in an emergency room? (Yes/No)	Details on person affected: Treatment tab page; Treatment in Emer. Room indicator
9)	Was employee hospitalized overnight as an inpatient?	Details on person affected: Treatment tab page; Treatment Overnight As Inpatient indicator
10)	Case number from the Log (see OSHA 300)	Incident/accident log entry header data: Log entry field
11)	Date of injury or illness	Incident/accident log entry header data: Time of event field
12)	Time employee began work	Details on person affected: Time Data tab page; Normal working time field
13)	Time of event	Incident/accident log entry header data: Time of event field
14)	What was the employee doingjust before the incident occurred?	Details on person affected: Ind Hyg. Safety Data tab page; Activ. of inj. pers. (activity of injured person) field
15)	What happened?	Incident/accident log entry header data screen: Addit. information on… group box; Accident details field If you have entered a long text in the Accident details field, it is also printed on the form.
16)	What was the injury or illness?	Details on person affected : Injury/Illness tab page; fields: Desc. Inj/Illn. (description of injury or illness) (first 60 characters) Desc. of Injury/Illn. (description of injury or illness) If you have entered more than one injury or illness, the system prints out the injury or illness for which you set the Main injury indicator. If you did not set the indicator, it prints out the first entry in the list. The system prints out the text for the phrase you entered under Desc. Inj/Illn . If you entered a longer text under Desc. of Injury/Illn , it is entered following the phrase text. Caution You must have entered phrases for illnesses that must be recorded and analyzed in accordance with OSHA using predefined phrase codes so that the system can classify them correctly in the report. Phrases that do not have a phrase code or have a different phrase code are interpreted by the system as injuries. For more information on the phrase codes, see Configure OSHA Recording in the IMG for Industrial Hygiene and Safety. End of the caution.
17)	What object or substance directly harmed the employee?	Details on person affected: Ind Hyg. Safety Data tab page; Acc. Cause Object (object that caused accident) field
18)	If the employee died, when did death occur?	Details on person affected: Date of Death field