Generating Reports for Persons Affected

Prerequisites

You have created a report template and assigned it to a generation variant (see Report Template Creation Example: Standard Operating Procedure ).

You can generate the report from the incident/accident log or from the report information system . Both methods are described below:

Incident/Accident Log

  1. From the Industrial Hygiene and Safety menu , choose Start of the navigation path Accidents Next navigation step Edit Incident/Accident Log. End of the navigation path

    The Edit Incident/Accident Log: Initial Screen appears.

  2. Enter your search criteria for the incident/accident log entry.

  3. Choose with the quick info text Hit List .

    A hit list of the incident/accident log entries that match the search criteria appears.

  4. To select the incident/accident log entry you want, double-click the entry.

    The Incident/Accident Log: Edit Entry screen appears.

  5. On the Involved tab page, select a person affectedby double-clicking the entry for the person. When you do this, the Details pushbutton may change from the “inactive” to the “active” mode.

    Note Note

    If Details is already active, you can make your selection by simply selecting the line instead of double-clicking.

    End of the note.

  6. Choose Details .

    The Incident/Accident Log: Edit Person-Specific Data screen appears.

  7. Choose Accident Reports .

    The Report Tree screen appears. The tree lists all the accident reports that can be generated.

  8. Generate the report you want by double-clicking the page icon ( ).

Report Information System

  1. From the Industrial Hygiene and Safety menu , choose Start of the navigation path Reports Next navigation step Report Information System. End of the navigation path

    The Report Information System: Initial Screen appears.

  2. In the Report category field, enter ACCREP .

  3. If you wish, enter other parameters such as Validity area or Validity date .

  4. On the configuration tab page, choose the Accident Victim view. Activate or save your selection.

  5. On the Accident Victim tab page, enter your search parameters for the event, for example, I/A log entry or Person .

  6. Choose with the quick info text Report Tree .

    The Report Tree appears. The tree lists all the reports that can be generated for the selection criteria you specified.

  7. Generate the report you want by double-clicking the page icon ( ).

Result

This starts Windows Wordprocessor Integration (WWI) and displays the report you selected. If you want to ship the report, the recipient data must still be entered if your template contains the required symbols.

Example

OSHA 301: Injury and Illness Incident Report

Accident Notification (Germany)