Accident Notification (Germany)

Definition

The name of the form used in Germany to notify authorities and insurers of reportable accidents.

Structure

The report relates to a person affected. It is generated in the Report Information System for the application object INCAFFPERS. The report template is supplied as a sample. It matches the accident notification form used by the workers’ compensation associations in Germany.

To enable the SAP system to generate the accident notification in accordance with the sample template , you must have filled out the appropriate fields in the respective incident/accident log entry . The following table shows the places in the Incident/Accident Log where you fill out the fields or from which applications the system reads the field contents, and what you must observe when filling out the fields:

Field in Accident Notification		Is Filled From		Remarks
1	Sender	Sales organization		To specify a sales organization, select the required report in the report tree and choose Environment Initiator . For more information about the sales organization, see the SDS Initiator in the Product Safety (EHS-SAF) component.
3	Recipient	Report recipients		This field is not filled until the accident notification is shipped.
4	Full name	For employees from Personnel Administration (PA-PA) For external persons from SAP Business Partner (CA-BP) For applicants from Recruitment (PA-RC)
5	Date of birth
6	Address
7	Gender
8	Nationality
12	Remuneration entitlement	If the person affected is an employee, this information is read from Time Management (PT) .
13	Health insurance fund	If the person is an employee, this information is read from Personnel Administration (PA-PA) .
14	Fatal accident (yes/no)	Details on person affected: Fatality indicator
15	Time of accident	Incident/accident log entry header data: Time of event field
16	Accident location	Incident/accident log entry header data screen: Event Location tab page; fields: Work area Accident location	The system reads out the descriptions.
17	Description of accident	Incident/accident log entry header data screen: Addit. information on… group box; Accident details field
18	Parts of body injured	Details on person affected: Injury/Illness tab page; fields: Desc. body part Descr. of body part (description of body part) Desc. Inj./Illn. (name of injury or illness) Descrip. Desc. of Injury/Illn. (description of injury or illness)	If several items of information are available, the system takes those for which the Main injury indicator is set. If the indicator was not set, it takes the first item of information in the list.
19	Injury type
20	Name and address of witness	Details on person affected: Rel. witn. (relevant witness) field	The relevant witness is also the witness for the person affected. You enter the witnesses for the person affected in the incident/accident log entry header data screen on the Involved tab page.
20	Eye witness (yes/no)
21	Name and address of first physician or hospital to provide treatment	Details on person affected: Treatment tab page; First physician field	The data is managed for employees in Personnel Administration (PA-PA) , for external persons in SAP Business Partner (CA-BP) , and for applicants in Recruitment (PA-RC) (see Addresses in Industrial Hygiene and Safety).
22	Start and end of working time for insured	Details on person affected: Time Data tab page; Normal working time field	If the person affected is an employee, this information is read from Time Management (PT) .
23	Activity at time of accident	Details on person affected: Ind Hyg. Safety Data tab page; Activ. of inj. pers. (activity of injured person) field
24	How long in this job?	The system reads the date from which the person is assigned to the job from Organizational Management (PA-OS).
25	Part of the company in which insured works regularly	Personnel Administration (PA-PA)
26	Ceased to work? Ceasing to work? (No/Immediately/Later + Time)	Details on person affected: Time Data tab page; Ceased work field
27	Starting work again? (No, Yes + Time)	Details on person affected: Time Data tab page; Started work field			See point 22
Before sending this form, you must fill out the following details by hand:
2	Company number of accident insurance provider
9	Temporary worker (Yes/No)
10	Trainee (Yes/No)
11	Insured person's relationship to the company (checkboxes)
28	Date, signature, contact person for queries

For information about generating and shipping the incident/accident report, see:

Generating Reports for Persons Affected

Send Incident/Accident Management Reports