Completion of Questionnaires

Use

The options for completing questionnaires are the following:

  • Completing Questionnaires Online

    If you have direct access to the SAP System, you can complete an occupational health questionnaire directly in the system.

    Example Example

    The physician responsible has access to the SAP system in the consultation room. The physician calls the medical service for the person being examined, or creates a new medical service. The person being examined is with the physician in the consultation room. The physician accesses the questionnaire from the medical service and asks the person the questions that it contains. The person’s answers are entered directly in the system. The physician saves the questionnaire and closes it.

    End of the example.

  • Completing Questionnaires Manually

    If you do not have direct access to the SAP system, you can print out the questionnaire and scan it back into the system again after it has been completed.

Merging Different Questionnaires

If you want to create one single questionnaire by combining all the questionnaires assigned to the different health surveillance protocols in a medical service, you must set the Merge indicator for the protocol assignment category VOR in Customizing for Occupational Health . Only the questionnaires are determined that are being entered for the whole health surveillance protocol or for the specified examination category of the corresponding health surveillance protocol.

Questions that are the same in all the questionnaires are only asked once. The advantage of this is that the person being examined only has to complete one questionnaire.

If you have not set the Merge indicator, all the questionnaires are displayed or printed out one after the other.

Integration

This function is called from a medical service.

Prerequisites

  1. You have assigned a questionnaire to the health surveillance protocol that the person is required to undergo (see Assigning Questionnaires to Health Surveillance Protocols ).

  2. You have opened a medical service for the person who has to complete the questionnaire (see Opening a Medical Service ).

Features

  • Completing Questionnaires Online

    • Checking the answers

      When a questionnaire is completed online, the system checks the answers for inconsistencies.

      Example Example

      If you set No as the answer to a question, you cannot choose between different answer options or formulate your own answer. This is only permitted when the answer to the question is Yes .

      End of the example.

    • Questionnaire language

      You can display the questionnaire in different languages. You can do this only if the catalog entries have been translated into the relevant language. If this is not the case, the questionnaire is displayed and printed in the language in which it was originally created.

    • Displaying all questions with the answer Yes .

      It is usually the questions answered with Yes that are relevant for the physician. This is because these questions often reveal that the person is exposed to particular agents.

    • Additional Information

      You can display other information about the questionnaire, such as the date created, date changed, last person to make changes, or whether the questionnaire has been printed out, scanned in, or closed.

  • Completing Questionnaires Manually

    • Printing out the questionnaire

      You can print the questionnaire so that the person being examined can complete it on paper.

    • Transferring Data from a Scanned-In Questionnaire

      After the questionnaire is completed, you scan it in and change the format to ASCII, so that the data can be read into the system (see Transferring Data from a Scanned In Questionnaire ).

Activities

Completing Questionnaires Online

Printing Out Questionnaires for Completion

Transferring Data from a Scanned-In Questionnaire