Transferring Data from a Scanned-In Questionnaire

Use

After a questionnaire has been filled in on paper, you can scan it back into the system and evaluate it later.

If you assigned the Scanner format to the questionnaire before printing it out, a 13-digit code is printed beside each of the questions. This code is generated by the system and is made up as follows:

  • Number of question catalog

  • Number of catalog group

  • Number of question

  • Number of answer criterion (if applicable)

The scanned questionnaire is stored in the directory that you specified in Specify Settings for Scanner File in Customizing for Occupational Health . The system transfers the ASCII data from this directory and assigns the answers with the 13-digit code to the corresponding questions.

The structure of the ASCII file must correspond to the structure EHS_SCAN_INTERFACE (interface for scanning in questionnaires).

Prerequisites

  • You have scanned in the questionnaire with the data to be transferred and changed the format to ASCII, so that the questionnaire data can be read into the system.

  • You have stored the ASCII file for the scanned questionnaire in the directory designated for it under Specify Settings for Scanner File in Customizing for Occupational Health .

  • You have opened a medical service for the person who has to complete the questionnaire (see Opening a Medical Service ).

  • You have set the Scanner format for printing the questionnaire (see Printing Out Questionnaires for Completion ).

Procedure

  1. In the Occupational Health menu , choose Start of the navigation path Medical Services Next navigation step Overview Medical Services End of the navigation path .

    A list of the medical services already opened appears.

  2. Select a medical service for the person to be examined and choose Questionnaire .

    The data entry screen for the questionnaire appears (provided that a questionnaire exists for the medical service selected).

  3. Choose Start of the navigation path Questionnaire Next navigation step Import End of the navigation path .

    The Choose Scanner File dialog box appears.

  4. Enter the file path and format.

    A dialog box appears, showing you whether any errors occurred during scanning.

    Note Note

    Choose to display the data import details.

    End of the note.

  5. Choose .

    A dialog box appears, informing you whether the data has been transferred.

  6. Choose .

    The data entry screen for the questionnaire appears. The questions have been answered using the data in the scanned file.

  7. Save the questionnaire.

Result

You have transferred the answers in a scanned questionnaire to the SAP system. If necessary, you can now perform evaluations in the reporting function.