Processing Personnel Time Events

Use

This function controls the processing of personnel time events recorded in a time recording system.

The data required for checking data is downloaded to the time recording system. The time events recorded by the time recording system are then uploaded to SAP Time Management .

Integration

You can also use this function to activate Different Payment and Cost Assignment .

Note Note

You can also set up the connection from external time recording systems using sequential files . The sample Upload Time Events from Sequential Files (RPTEUP10) report is provided for this purpose. The sample Download Mini-Master Record to Sequential Files (RPTEDO00 ) report provides the time recording system with HR mini-master records.

End of the note.

Prerequisites

To provide the system with data, the following functions must be set up, that is, the reports must be scheduled as background jobs or set to run manually.

Downloading HR Mini-Master Records
Downloading Employee Balances
Downloading Time Event Type Groupings
Downloading Attendance/Absence Reasons
Downloading Objects
Downloading Account Assignment Objects
Uploading Time Events

Note
To run the reports manually, either choose Human Resources Time Management Administration Environment Subsystem Connection or Human Resources Time Management Incentive Wages Environment Subsystem Connection .

End of the note.

Features

There are two methods available for processing personnel time events:

Employees must enter the appropriate time event type when entering time events
The time event type to be recorded is automatically determined from the employee’s attendance status at the time it is entered.

Example
An employee goes to work in the morning. Prior to the entry at the time recording terminal, the employee had the status “absent.”This entry is automatically interpreted as a “clock-in” entry.

End of the example.

The method for processing time events is individually determined by each provider of time recording systems.

The following time event types are available:

Time Event Type	Function
P01	Clock-in or clock-out entry
P02	Start or end of break
P03	Start or end of off-site work
P04	Start or end of off-site work at home
P05	Interim entry
P10	Clock-in
P11	Change
P15	Start of break
P20	Clock-out
P25	End of break
P30	Start of off-site work
P35	Start of off-site work at home
P40	End of off-site work
P45	End of off-site work at home
P50	Employee expenditures (external wage type)
P60	Information entry

The time event type P05 Interim Entry can be used to log each time an employee passes through an access control. However, these entries do not influence the employee’s attendance status.

Employees can use the time event type P11 Change to carry out the following entries:

Change cost center
Change position
Change project
Change internal order

The time event type P11 does not affect employee attendance status.

The time type P60 Information entry is used for recording information to be evaluated in your own reports. However, these entries do not influence the employee’s attendance status. This information is not available in time evaluation, however, it can be displayed and changed in the Time Events infotype (2011).

Activities

To carry out the appropriate data uploads and downloads, choose Start of the navigation path Time Management Next navigation step Administration Environment Subsystem Connection End of the navigation path .