Creating Abbreviations and Full Texts

Creating an Abbreviation for a Full Text

If you want to create an abbreviation for an existing full text in the proposal pool, proceed as follows:

1. Access the proposal pool and make sure that the text you want to create as an abbreviation is highlighted at the top of the proposal pool. For more information on how to access the proposal pool, see Accessing the Proposal Pool.

2. Click Create Abbreviation next to the system standard or domain standard to which you want to assign the abbreviation.

3. The Select Status dialog box appears. Double-click the quality status that you want to assign to the abbreviation.

   For more information on quality statuses in the proposal pool, see Quality Status.

4. The system saves the abbreviation and its quality status automatically. Choose Back to exit the proposal pool.

Creating a Full Text for an Abbreviation

An abbreviated translation has been defined as a system or domain standard in the proposal pool, rather than as an abbreviation. To create a full text and then assign the abbreviated translation to it as an abbreviation, proceed as follows:

1. Access the proposal pool and make sure that the abbreviated translation for which you want to create a full text is highlighted at the top of the proposal pool. For more information on how to access the proposal pool, see Accessing the Proposal Pool.

2. Choose the Change Target Text icon next to the abbreviated translation.

3. A dialog box appears in which you can change the abbreviated translation. Enter the full text and choose Enter.

4. Choose the Create New Proposal icon next to System Standard or next to Domain Standard for which you want to create the full text as a proposal.

5. The Choose Status dialog box appears. Double-click the quality status that you want to assign to the full text.

   For more information on quality statuses in the proposal pool, see Quality Status.

   The system saves the full text and its quality status automatically.

6. To assign the abbreviation to the full text, choose Create Abbreviation next to the full text.

7. The Select Status dialog box appears. Double-click the quality status that you want to assign to the abbreviation.

   The system saves the abbreviation and its quality status automatically, and assigns it to the full text.

8. The original abbreviated translation still exists. Choose Delete Proposal to delete it.

9. The system saves your proposal pool changes automatically. Choose Back to exit the proposal pool.

Creating a Full Text and Abbreviation at the Same Time

Neither a full text nor abbreviation exists for a source text. If you want to create a full text and abbreviation, proceed as follows:

1. Access the proposal pool and make sure that the full text you want to create is highlighted at the top of the proposal pool. For more information on how to access the proposal pool, see Accessing the Proposal Pool.

2. Choose Create New Proposal next to System Standard or Domain Standard, depending on the type of proposal you want to create.

3. The Select Status dialog box appears. Double-click the quality status that you want to assign to the proposal.

   The system saves the full text and its quality status automatically.

4. Choose Change Target Text next to the full text that is highlighted at the top of the proposal pool.

5. A dialog box appears in which you can enter the abbreviation. Choose Continue.

6. Choose the Create Abbreviation icon next to the full text.

7. The Select Status dialog box appears. Double-click the quality status that you want to assign to the abbreviation.

8. The system saves the abbreviation and its quality status automatically, and assigns it to the full text. Choose Back to exit the proposal pool.