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 Loans of Non-Consumable Goods

Purpose

A loan is a temporary transfer of material between two organizational units.

In a loan transaction, the possessor of the material changes, but not the owner. The end of the loan period is the same as the anticipated return date.

Prerequisites

Usually, a standard requisition would be submitted to the central Logistics department to try and cover the requirement using conventional forms of procurement. Only if this procedure fails is a loan transaction triggered for the required non-consumable goods (NCGs).

Process

  1. Call up the Material Categories Plannin g application (transaction /ISDFPS/LPL1).

  2. Switch to edit mode.

  3. Load a force element.

  4. Select a material planning object (MPO).

Finding a Source of Supply

Choose Standard Supplier.

In the supplier detail area , the system displays the stock/requirements overview for the standard supplier.

It displays stocks as well as receipts and issues.

Creating a Loan Requisition

  1. Select a row with unrestricted-use stock (record type Stock ).

  2. Choose Request.

    The Create Purchase Requisition screen appears (see Planning Materials ).

  3. Set the Loan indicator.

    This indicates the purchase requisition as a loan.

  4. Enter the return date.

  5. Save your entries.

In the stock/requirements list, the system displays the new loan requisition with the record type Dl Rq .

Creating a Loan Order

  1. Call up the Planning Workbench .

    The Process Purchase Requisitions screen appears.

  2. Choose Execute.

    The system displays an overview of all the purchase requisitions assigned to you.

  3. Select your loan requisition and choose Release .

    The Convert Purchase Requisition screen appears. If necessary, you can change the purchase order quantity and delivery date.

  4. Choose Save.

    The purchase order is created in the system.

    The purchase requisition is removed from the worklist.

    At the same time, the system automatically creates an entry in the Planning Workbench with the record type RD Loan : this is the return delivery requisition.

    The delivery date in this requisition is the return date from the loan requisition.

Processing continues in the Materials Management component:

  1. The stock transport requisition is released during a defined approval procedure. This ultimately involves deciding who is to issue the material (stock storage location).

  2. The MRP controller converts the stock transport requisition to a stock transport order.

  3. A delivery is created and picked for the stock transport order. If necessary, transportation is triggered.

  4. The goods issue is posted and additional information is saved for the issuing force element:

    • Receiving force element

    • Material number/serial number, if available

    • Quantity

    • End of the loan period

  5. Goods receipt posting

    The goods receipt is posted to the Loan WBS element. The same information as for the goods issue is saved for the receiving force element.

  6. You can transfer the material by means of stock transfer (optional).

To ensure that the loan transaction does not affect the authorized/actual comparison, the return delivery is planned at the same time as the material is loaned.

When a loan requisition is converted to an order, a return delivery requisition is created automatically. The return delivery requisition (RD Loan) generates an expected receipt for the issuing force element and an expected issue for the receiving force element.

Return Delivery

At the end of the loan period (when the return date is reached), the material is returned:

  1. The return delivery is converted to a stock transport order.

  2. A delivery is created for the stock transport order.

  3. The delivery is picked.

  4. Transportation is created (optional).

  5. A goods issue is posted for the delivery.

  6. A goods receipt is posted for the delivery for the receiving force element.

  7. The material is transferred by means of stock transfer (optional).

Exceptions

In exceptional cases, loan requisitions can be created directly.

Report for Loans

You can use the structure evaluations application to display the following for a force element:

  • Which material from stock was issued in the form of a loan to which units

  • Which material was borrowed by others and placed in stock

The report provides comprehensive information about the loan transaction. From the overview screen, you can navigate directly to the documents available for the loan transaction.

Result

  • The loan transaction does not give the issuer the option of requesting new NCGs. The receiver, on the other hand, can still request the loaned NCG.

  • When a material is borrowed, real stock postings are made – a stock issue is posted on the issuing side and a stock receipt on the receiving side. The actual stock is changed on both the receiving and the issuing side.

  • The stock postings enable the delivery and transportation processes from the standard SAP functions to be used.

  • For the loan transaction, the authorized/actual comparison must return the same result in the loan period as before the loan.