Universal Journal Entry

The new universal journal entry replaces the Financial Accounting (FI) document and the Controlling (CO) document with a universal document. A journal entry is created for every business transaction in one of the following application components:

General Ledger Accounting (FI-GL)
Asset Accounting (FI-AA)
Controlling (CO)
Exception: Costing-based Profitability Analysis (CO-PA)
Material Ledger (CO-PC-ACT)

The introduction of the journal entry eliminates the need for the separation made previously between Financial Accounting (FI) and Controlling (CO) (single source of truth). Since financial accounting and managerial accounting are reconciled constantly, there is no longer any need for reconciliation between FI and CO or between FI-GL and FI-AA, nor is there any need for the real-time integration of these components. The reports in all components use data from the same journal entries.

Technical Details

Technical Name of Product Feature	SFIN_20_ACCOUNTING_UJE
Product Feature Is	New
Country Dependency	Valid for all countries
Software Component Version	SAP_FIN 720
Application Component	Financial Accounting (FI) Controlling (CO) Accounting - General (AC)
Available As Of	SAP Simple Finance add-on 2.0 for SAP Business Suite powered by SAP HANA

Additional Details

For this uniformity, all cost elements (primary and secondary) need to be portrayed as G/L accounts. Consequently, you no longer need to enter the master data for cost elements separately; instead, you only need to create G/L accounts from now on.

The journal entry contains data for characteristics from all of these components. In the case of data that is not entered during document entry or that is not determined by the business transaction, the system derives such data automatically from existing data. In this way, you can analyze the data using characteristics from different components. For example, you can create a balance sheet at the segment level.

Account-based profitability analysis is fully integrated: For account-based profitability analysis, the CO-PA characteristics are incorporated directly in the journal entry. The system derives the characteristics for all financial statement items on the basis of transactions.

The universal journal entry has its own currency fields. This brings the currency concepts used in FI and CO closer together.

Each journal entry contains the ledgers to which the business transaction was posted. By means of the ledgers, parallel accounting is supported in those application components in which it can already be used.

It is possible to enhance the journal entry by extending the coding block and adding CO-PA characteristics.

Effects on Existing Data

Universal journal entries are written to a new table, ACDOCA. Consequently, updates are no longer made to some old tables. Nevertheless, you can continue to use reports that use data from these old tables. This is because compatibility views for a data request from one of these tables read the data from ACDOCA.

Perform the migration to SAP Accounting powered by SAP HANA.

You need to observe the information in SAP Note 2131643 if you are using the following Web Dynpro applications:

Financial Statement: Actual/Actual Comparison (FCOM_FIS_FS_OVP)
Line Item Browser (G/L View) (FIS_FPM_GRID_LITB_GL)
Account Balance (FIS_FPM_GRID_GLACC_BAL)

SAP Easy Access Menu

In the SAP Easy Access menu under Start of the navigation path Accounting Next navigation step Controlling Profitability Analysis End of the navigation path , the following entries have been removed:

Path	Transaction or menu nodes
Planning Integrated Planning	Transfer Plan Values to FI-GL (New)(KE1Z)
Planning Tools	SAP HANA Integration [menu node]

Effects on Customizing

The structure node SAP Smart Financials Migration has been replaced with the SAP Simple Finance Add-On for SAP Business Suite powered by SAP HANA structure node.

The most important other changes include:

New ledger master data with settings for currencies, fiscal year variant, period lock and so on, together with a new assignment of the accounting principles to the ledger and company code.
There are no longer scenarios for General Ledger Accounting. This is because all characteristics are posted in the line items of the journal entry.
Real-time integration no longer applies. Instead, CO transactions are posted directly as a universal journal entry. As secondary cost elements are also contained in the chart of accounts, account assignment to a different account is no longer necessary.
There are new settings for determining the document type and document number for postings from CO as well as for assigning the actual version of CO to the ledger.
The local general ledger document number (DOCNR) in non-leading ledgers and their determination is now no longer required. The document number of the leading ledger is now always used.
The universal journal entry requires new levels of consistency between the Customizing settings for FI and CO. For example, the fiscal year variants need to be identical.

The following details the Customizing activities or structure nodes that have been removed from the SAP Implementation Guide (IMG) because they are no longer relevant, those that have been changed, or those that have been added.

Financial Accounting Global Settings (New)

Path	Structure Node or Activity	Removed or New
Ledgers Fields Standard Fields Functional Area for Cost of Sales Accounting Enter Functional Area	Enter Functional Area in Cost Element Master Data	Removed
Ledgers Fields Customer Fields	Display Scenarios for General Ledger Accounting	Removed
Ledgers Ledger	Define Ledgers for General Ledger Accounting	Removed
	Define Currencies of Leading Ledger	Removed
	Define and Activate Non-Leading Ledgers	Removed
	Define Settings for Journal Entry Ledger	New
	Deactivate Ledger for a Company Code	New
	Assign Scenarios and Customer Fields to Ledgers	Removed
Ledgers	Real-Time Integration of Controlling with Financial Accounting [structure node]	Removed
Ledgers	Integration of Controlling with Financial Accounting [structure node]	New
Document Document Types	Define Document Types for General Ledger View	Removed
Document Document Number Ranges	Documents in General Ledger View [structure node]	Removed

General Ledger Accounting (New)

Path	Structure Node or Activity	Removed or Changed
Master Data G/L Accounts	Create Cost Elements	Removed
Periodic Processing Allocation	Define Field Usage for Distribution	Transaction GCA6 has been replaced by transaction GLGCA6.
Periodic Processing Allocation	Define Field Usage for Assessment	Transaction GCA1 has been replaced by transaction GLGCA1.
Periodic Processing	Rollup [structure node]	Removed

Preparations for Consolidation (New)

The following Customizing activity has been removed:

Start of the navigation path Basic Settings Next navigation step Assign Scenarios and Customer Fields to Ledgers Assign Scenarios and Customer Fields to Ledgers End of the navigation path

Asset Accounting (New)

For information, see FI-AA (New): Effects on Existing Data, section Start of the navigation path User Interface Next navigation step Implementation Guide End of the navigation path .

Cost Element Accounting

The following structure node and Customizing activities have been removed:

Path	Structure Node or Activity
Master Data Cost Elements	Automatic Creation of Primary and Secondary Cost Elements [structure node]
	Create Selection Variants for Cost Elements
	Define Cost Element Attributes
	Define Cost Element Attribute Mix
	Determine Time-Based Fields for Cost Elements
	Develop Enhancements for Cost Element Master Data

Product Cost Controlling

The following Customizing activities have been removed:

Path	Activity
Actual Costing/Material Ledger	Assign Currency Types to Material Ledger Type
Actual Costing/Material Ledger	Assign Material Ledger Types to Valuation Area

Profitability Analysis

The following structure nodes and Customizing activities have been removed:

Path	Structure Node or Activity
Structures	Define Profitability Segment Characteristics (Segment-Lvl Characteristics)
Planning Integrated Planning	Set Up Transfer of Planning Data to EC-PCA/FI-GL/FI-SL [structure node]
Planning Tools	SAP HANA Integration [structure node]
Planning Tools Data Transfers Between CO-PA and Other Systems Distributed Profitability Analysis	Define Segment-Level Characteristics for Distributed CO-PA

Additional Information

Universal Journal Entry

Detailed release notes: