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 Merge of Cost Elements and G/L Accounts

 

To achieve the goal of providing a holistic view of Accounting, Controlling (CO) and Financial Accounting (FI) have been merged. As a result, cost elements are no longer maintained separately in CO but as a special type of G/L account.

In the past, G/L account master data was classified by balance sheet account and income statement account. Separate cost element master data was stored in Controlling for all G/L accounts relevant to cost management. Secondary cost elements, which are used to allocate costs for internal activities, had no corresponding G/L account. Only primary cost elements had an associated G/L account.

With SAP Simple Finance add-on 2.0 SPS00 for SAP Business Suite powered by SAP HANA, all business transactions – both external and internal – are recorded on G/L accounts. Cost element master data is maintained as G/L account master data.

Since G/L accounts are now the basis for cost element data, you need to carry out migration activities in Customizing that merge your cost element and G/L account master data.

Technical Data

Technical Name of Product Feature

SFIN_20_ACCOUNTING_ONE_COA

Product Feature Is

Changed

Country Dependency

Valid for all countries

Software Component Version

SAP_FIN 720

Application Component

CO

Available as of

SAP Simple Finance add-on 2.0 SPS00 for SAP Business Suite powered by SAP HANA

Effects on Existing Data

  • You now maintain cost element master data as G/L account master data. The master data that you can maintain includes the cost element category, unit of measure, and other settings.

    Note Note

    Cost element master data no longer supports the following:

    • Time-based dependencies

    • Cost element attributes

    • Attribute mix

    End of the note.

    To maintain cost element master data, use the transaction Edit G/L Account Centrally (FS00). You can access this transaction in the SAP Menu under Start of the navigation path Accounting Next navigation step Financial Accounting Next navigation step General Ledger Next navigation step Master Records Next navigation step G/L Accounts Next navigation step Individual Processing Next navigation step Centrally End of the navigation path.

    The following menu options for maintaining cost elements now go directly to Edit G/L Account Centrally:

    • Start of the navigation path Accounting Next navigation step Controlling Next navigation step Cost Element Accounting Next navigation step Master Data Next navigation step Cost Element Next navigation step Individual Processing Next navigation step Create Primary / Create Secondary / Change / Display / Display Changes End of the navigation path

    • Start of the navigation path Accounting Next navigation step Controlling Next navigation step Cost Center Accounting Next navigation step Master Data Next navigation step Cost Element Next navigation step Individual Processing Next navigation step Create Primary / Create Secondary / Change / Display / Display Changes End of the navigation path

  • Edit G/L Account Centrally (FS00) now provides an additional field Account Type (Type of a general ledger account) allowing you to classify the account as one of the following types:

    • Balance Sheet Account

    • Nonoperating Expense or Income

    • Primary Costs or Revenue

    • Secondary Costs

  • The default account assignment within the cost element master is no longer available. Existing default settings within the cost element master must be migrated to transaction OKB9 Default account assignment.

  • In addition to the CO period lock, the FI period lock is checked as well.

  • Fiscal year variants in FI and CO must be identical, including special periods.

  • Secondary cost elements are transferred to the chart of accounts.

  • You can no longer delete cost elements.

Effects on Customizing

In order to merge your cost element and G/L account master data, you need to migrate your secondary cost elements to the chart of accounts and transfer the account assignments of your cost elements to the default account assignment.

You also need to adopt the authorizations, since the authorizations for cost element master data maintenance have been superseded by the authorizations for G/L account master data maintenance.

To perform these steps, carry out the following activities in Customizing under Start of the navigation path SAP Simple Finance Add-On for SAP Business Suite powered by SAP HANA Next navigation step Migration Next navigation step Migration of Cost Elements and Customizing End of the navigation path:

  1. Check Consistency of G/L Accounts and Cost Elements

    Before starting the actual migration, you need to carry out this step to check whether the G/L accounts and cost elements are consistent with each other.

    Note Note

    Make sure to correct any inconsistencies between G/L accounts and cost elements, otherwise the G/L account master records will have the wrong account types after migration.

    End of the note.

  2. Migrate Secondary Cost Elements to Chart of Accounts

  3. Display Status of Migration of Cost Elements

  4. Migrate Default Account Assignments

  5. Display Status of Migration of Default Account Assignments

  6. Adopt Authorizations

  7. Define Authorizations and Profiles

For more information, refer to the documentation for these activities in the IMG.