Archiving Items with RPM_ITEM

You can use the archiving object SAP Portfolio Item (RPM_ITEM) to archive item data. In particular, this archiving object archives the following data:

Data Area	Data
Overview: General Information	All data
Overview: Additional Information	All data
Overview: Classification	Information about the relationship to classification hierarchies / buckets
Overview: Financial Information	All data
Overview: Capacity Information	All data
Phases and Decisions: Phases and Decisions	All data
Phases and Decisions: Active Reviews / Closed Reviews	Information about the relationship to reviews
Deliverables: Metrics	All data
Deliverables: Questionnaires	All data
Relationships: Dependencies	Information about the relationship to objects
Relationships: Object Links	Information about the relationship to objects
Relationships: Related Objects	Information about the relationship to objects
Documents and Notes: Documents	Information about the relationship to documents Authorizations
Documents and Notes: Notes	All data
Documents and Notes: Collaboration Room	All data
Miscellaneous	All data
Relationship to superordinate Portfolio Management objects	Information about the relationship to superordinate buckets, collections, initiatives, and/or reviews

Note Note

To display a complete overview of the relevant database tables, choose DB Tables in the Archive Administration application (transaction SARA).

End of the note.

In an archiving session the report selects only objects with the status To Be Archived. In a productive archiving session the system sets the status Archived in the selected objects after the processing is successfully completed. It is not possible to archive the objects a second time.

To support the following Information Lifecycle Management (ILM) functions, this archiving object is assigned to ILM object RPM_ITEM:

Snapshot
In a snapshot session the system selects all objects irrespective of the status.
Data Destruction
In a data destruction session the system selects objects with the status To be archived.

In case a version for a certain item exists, this version is archived in the same archiving session. In the log, archived versions are counted as archived objects.

Prerequisites

You are familiar with the functions for Data Archiving and Information Lifecycle Management.
To use the Information Lifecycle Management functions, you have to fulfill the following prerequisites:
- You are familiar with the functions for ILM policies and rules and have defined the retention rules for the archiving object.
- You have activated the relevant Information Lifecycle Management functions.
Otherwise only the Data Archiving functions are available.
You have checked the status definition for items and adapted as needed in Customizing for Portfolio and Project Management under Portfolio Management Global Customizing Portfolio-Independent Settings Define Portfolio Item Types .

For more information, see Archiving Portfolio and Project Management Data.

Procedure

Familiarize yourself with the functions and attributes of this archiving object.
- In the Archive Administration application (transaction SARA), choose Database Tables to show the tables from which the data of this archiving object is to be deleted.
- For more information about technical attributes, see the Archiving Object Definition application (transaction AOBJ).
Familiarize yourself with the characteristics of this archiving object.
For more information, see Characteristics of RPM_ITEM.
Create a write variant for the archiving object.
For more information, see Defining Write Variant for RPM_ITEM.
Ensure that you have the authorizations required for this archiving object.
For more information, see Authorizations for Archiving Object RPM_ITEM.
Display the archived data.
For more information, see Displaying Items Archived with RPM_ITEM.