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Procedure documentationArchiving Portfolio and Project Management Data

 

SAP supports your data management by providing suitable Data Archiving (CA-ARC) functions as well as SAP NetWeaver Information Lifecycle Management (BC-ILM) functions in the SAP Portfolio and Project Management (SAP PPM) applications:

  • Data Archiving

    Efficient data management involves you archiving data from completed business transactions. You can use data archiving to write data that is no longer required in the system, but is to be retained as evidence, for example, to an archive file. To reduce the load on the database, the archive file is stored in a file system or content repository and the data is deleted from the database.

  • Data Retention / Data Destruction

    With ILM Retention Management, SAP provides you with suitable tools for meeting the (statutory) requirements for the retention of data as well as for destruction of data on which there is no legal hold and whose retention period has expired.

These functions are available for the key entities of SAP PPM as well as dependent objects to support archiving of all relevant data of an SAP PPM object.

Prerequisites

  • You have activated the business function Information Lifecycle Management (ILM). Otherwise, only the data archiving functions are available.

  • You have made the required settings in Customizing for Data Archiving and Information Lifecycle Management.

  • To use the archiving functions, the user needs the authorizations provided by authorization object S_ARCHIVE.

Procedure

  1. Make yourself familiar with the functions for data archiving and retention management.

    • For more information about Data Archiving, see SAP Library for SAP NetWeaver and choose Start of the navigation path Solution Life Cycle Management Next navigation step Data Archiving End of the navigation path.

    • For more information about Information Lifecycle Management, see SAP Library for SAP ERP and choose Start of the navigation path SAP ERP Cross-Application Functions Next navigation step Cross-Application Components Next navigation step SAP NetWeaver Information Lifecycle Management End of the navigation path.

  2. For information about the archiving objects for Portfolio and Project Management data, see the following sections: