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Procedure documentationArchiving Collections with RPM_COLL

 

The system uses the archiving object SAP Portfolio and Project Management Collection (RPM_COLL) to archive collection data. In particular, this archiving object archives the following data:

Data Area

Data

Overview

All data

Documents and Notes: Documents

Information about the relationship to documents

Authorizations

Documents and Notes: Notes

All data

Miscellaneous

All data

Relationship to superordinate Portfolio Management objects

Information about the relationship to superordinate buckets

Note Note

To display a complete overview of the relevant database tables, choose DB Tables in the Archive Administration application (transaction SARA).

End of the note.

Since collections do not have a status, the system selects collections irrespective of status information.

Note Note

To archive a particular object, you must have previously archived all its subordinated objects (items) using the respective archiving object.

End of the note.

To support the following Information Lifecycle Management (ILM) functions, this archiving object is assigned to ILM object RPM_COLL:

  • Snapshot

    In a snapshot session the system selects all objects irrespective of the status.

  • Data Destruction

    In a data destruction session the system selects objects with the status To be archived.

Prerequisites

  • You are familiar with the functions for Data Archiving and Information Lifecycle Management.

  • To use the Information Lifecycle Management functions, you have to fulfill the following prerequisites:

    • You are familiar with the functions for ILM policies and rules and have defined the retention rules for the archiving object.

    • You have activated the relevant Information Lifecycle Management functions.

    Otherwise only the Data Archiving functions are available.

For more information, see Archiving Portfolio and Project Management Data.

Procedure

  1. Familiarize yourself with the functions and attributes of this archiving object.

    • In the Archive Administration application (transaction SARA), choose Database Tables to show the tables from which the data of this archiving object is to be deleted.

    • For more information about technical attributes, see the Archiving Object Definition application (transaction AOBJ).

  2. Familiarize yourself with the characteristics of this archiving object.

    For more information, see Characteristics of RPM_COLL.

  3. Create a write variant for the archiving object.

    For more information, see Defining Write Variant for RPM_COLL.

  4. Ensure that you have the authorizations required for this archiving object.

    For more information, see Authorizations for Archiving Object RPM_COLL.

  5. Display the archived data.

    For more information, see Displaying Collections Archived with RPM_COLL.