Integrating Documents from a Windows System into KM 

Purpose

You want to integrate documents that are stored on a Windows operating system in Knowledge Management. The documents in question can be stored on a remote system or actually on the portal server.

When accessing the documents using SAP Enterprise Portal, the same permissions should be valid for users as on the Windows operating system of the documents that you want to integrate into KM (that is, read, write, or delete permissions).

 

Prerequisites

●      You have installed an operating system in version Windows Server 2003, Windows XP, or Windows 2000 on the system where the documents that you want to integrate are stored.

Note that Windows must run in mixed mode for the integration of documents into a UNIX portal. If you are using a Windows portal, you can use native mode as well as mixed mode.

Constraints:

Windows NT 4 Service Pack 5 is only supported if the operating system on which the portal is running is a Windows operating system. Documents from a Windows NT 4 system cannot be integrated into a UNIX portal.

If you are running a portal on HP UX, you cannot integrate any documents from another server (Windows or UNIX).

If you are using the Microsoft Active Directory Service you can only integrate documents into a Windows portal. The combination of Microsoft Active Directory Service and a UNIX portal is not supported.

Note the information in the following tables, if you are using Microsoft Active Directory Service:

Overview of the Configuration When Using Microsoft Active Directory Service (Windows Is Run in Mixed Mode)

	Network Path Configuration
	“Use jCIFS” deactivated (For access from Windows portal to Windows systems)	“Use jCIFS” activated (For access from UNIX portal to Windows systems)
File system mount service active	X	X
W2K security manager	X	Not supported

Overview of the Configuration When Using Microsoft Active Directory Service (Windows Is Run in Native Mode)

	Network Path Configuration
	“Use jCIFS” deactivated (For access from Windows portal to Windows systems)	“Use jCIFS” activated (For access from UNIX portal to Windows systems)
File system mount service active	X	Not supported
W2K security manager	X	Not supported

 

 

●      A Windows system has been created in the CM system landscape and in the portal system landscape (see Creating a System in the Portal System Landscape).

 

Additional prerequisite if using the portal on WINDOWS:

●      The servlet engine user has been created and configured (see Configuring a Servlet Engine User).

 

Additional prerequisite if using the portal on UNIX:

●      You have specified the IP addresses of the domain controllers that manage the domains of the users that access repository content with permissions into a file. This file is referenced in the configuration of the security manager for WINDOWS (see Security Managers).

 

Process Flow

The following steps are necessary:

 

The steps specified are for a Windows 2000 system. Operating-system-specific specifications such as paths and names of settings may differ with other Windows operating systems.

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       1.      Share the required directory in the Windows file system.

Open the Windows Explorer and choose the directory that you want to release. Click with the secondary mouse button and choose Sharing.

From the Sharing tab, choose Share This Folder. Choose Permissions, and add a user with administrator rights to the list.

Give the user all permissions for accessing the directory.

If necessary, you can release the directory for all users and define the permissions for the folder.

Confirm your entries and close the dialog box.

 

       2.      Configure a network path.

This step is necessary if you want to access a remote system. Enter the path to the released directory.

If you want to access a WINDOWS system from a UNIX system, activate the parameter Use jCIFS.

 

       3.      Now create a file system repository manager.

Enter the System ID of the Windows system in Windows Landscape System.

In Security-Manager, choose W2kSecurityManager.

You should note that when using the portal on Unix, you must store a file in the configuration of this security manager that contains the domain information for all WINDOWS remote servers (see Security Managers).

Enter the previously defined network path (Network Path) in Root Directory. If your documents are stored on the portal server, enter the relevant disk and directory, for example, C:\data.

 

       4.      You carry out user mapping for the Windows system in the portal (see Specifying User Mapping).

Enter the Windows user and domain in user mapping (in the form DOMAIN\USER).

 

Result

If you have carried out all the steps, you can now access documents and folders in the configured repository. Every time a document is accessed, the system checks whether the user has the necessary permissions.

System principals are excluded by the check. Whether you have further access to documents depends on your permissions.