Selecting Collections

You must select collections so that you can perform the following tasks in a translation system:

Assign collections to translation graphs
Assign collections to translators
Globally lock collections for translation (ensure that objects from these collections are excluded from translation)
Display statistics for specific collections
Create an object list for specific collections
Call up a worklist for specific collections in transaction SE63

This section explains how the Collections dialog box enables you to select the collections you require for one of the purposes listed above.

Prerequisites

To access the Collections dialog box, your translator profile must include the authorization object COSE with value 01.

Procedure

Selecting collections in the Collections dialog box consists of 1 or 2 steps:

Selecting a group of collections according to one or more selection criteria.
Fine-tuning the selection you made in step 1 (this step is optional).

At first sight, this dialog box can seem confusing, due to the large number of options and functions. The graphic below aims to simplify this:

This graphic is explained in the accompanying text.

Understanding the Collections Dialog Box

Step 1: Selecting a Group of Collections

Here are the options for making a simple selection of collections according to one criterion:

Selection Option	Procedure
Select all collections in the system	Simply choose Choose next to Total.
Select all collections that have a specific text string in their name	Enter the generic string in the Generic field and choose Choose next to Generic. Example To select all collections whose name starts with the string ZFIN, enter `ZFIN` in the Generic* field. Take care as this field is case-sensitive! End of the example.
Select all collections that are assigned to a specific translation graph	Choose Choose next to Graph , then double-click the graph(s) you require in the dialog box that appears.
Select all collections not yet assigned to a specific translation graph	Choose Choose next to Without Graph. Recommendation If you assign every collection to a graph, this is a good way of finding out whether new collections have arrived in the system, which you now need to assign to an active graph. End of the recommendation.
Select collections assigned to one or more translators for a specific target language	Choose Choose next to Translators. Expand the node of the target language you require, then double-click the Translator(s) whose collections you want to select. Choose (Execute).
Selects collections that you previously added to the buffer	You first need to have added collections to the buffer. See Adding Collections to the Buffer for more information. Choose Choose next to Buffer.
Select collections from the clipboard	Either copy a list of collections to the clipboard from an external application (e.g. an email or document) or export a selection of collections to the clipboard from this dialog box (see below under Result for more information). Choose Choose next to Clipboard.
Select collections according to criteria defined in another system (e.g. translator assignment, graph assignment)	First maintain an RFC connection to the system in question. Enter the name of the system in the field Other System and choose Choose next to Other System. This takes you to the Collections dialog box of this system, where you can select collections according to the criteria defined there. After you have defined your selection, choose Continue. This takes you back to the system where you started the selection. All collections from the other system that exist in this system are selected.

You can also use the other selection functions to make more complex selections. Below are a few examples:

Complex Selection	Procedure
Select collections assigned to a specific translator, then add collections that belong to a specific graph	Choose Choose next to Translators and expand the node of the target language to which the translator belongs. Double-click the translator whose collections you want to select and choose (Execute). Choose (Insert Rows) next to Graphs and double-click the graph you require. Choose (Execute). The system adds the collections belonging to the graph you selected to the collections assigned to the translator you selected in step 2.
Select collections belonging to a specific graph, then remove collections already assigned to a specific translator from this selection	Choose Choose next to Graph and double-click the graph you require in the dialog box that appears. Choose (Execute). Choose (Delete Rows) next to Translators and expand the node of the target language to which the translator belongs. Double-click the translator whose collections you want to select and choose (Execute). Your selection now contains the collections in the graph that are not assigned to this translator.
Select collections that belong to a specific graph and are assigned to a specific translator	Choose Choose next to Graph and double-click the graph you require in the dialog box that appears. Choose (Execute). Choose (Intersection AB) next to Translators and expand the node of the target language to which the translator belongs. Double-click the translator whose collections you want to select and choose (Execute). Your selection now contains the collections that both belong to the graph and are assigned to this translator.

Step 2: Fine-Tuning Your Selection (Optional)

After defining your selection in step 1, you can now fine-tune it by displaying it according to a variety of criteria and then removing collections that you do not require by double-clicking them to deselect them.

Example Example

After making your initial collection selection, you can then fine-tune the selection so that it only contains collections that belong to a specific graph or domain.
The fine-tune functions are a good way of finding out which graph(s) or domain(s) the collections in your selection belong to.

End of the example.

Here are the options for fine-tuning your collection selection:

Fine-Tuning Option	Procedure
Standard	Displays the selection in a hierarchy, sorted by domain.
Graphs	Displays the selection sorted by translation graph.
List	Displays the selection in an alphabetical list.
Translators	Displays the selection results sorted by the translators to whom these collections are assigned for a specific target language. This is the best way of finding collections that you still need to assign to translators, as follows: Define your collection selection as described above in Step 1 and choose Translators under Fine Tune Result. Double-click the required target language in the dialog box that appears. The collections that are not yet assigned to a translator for this target language are listed under the node 0 Translators in this hierarchy. To make a selection, double-click the top node of the hierarchy to deselect all collections displayed here. Now double-click the collections you require and choose (Execute).

Result

You have now selected a number of collections. Simply choose Continue to leave the Collections dialog box and continue with the activity you are performing (for example, displaying statistics, assigning collections to a graph / translator, and so on). For more information, see:

Assigning Collections to a Translation Graph

Assigning Collections to a Translator

Locking Collections

Displaying Statistics

Creating Object Lists

Calling Up a Worklist

If you want to make use of this selection again (for example to assign the same collections to a translator for a different target language), you can export it as follows:

After defining your selection, choose Buffer under Export in the Collections dialog box.
You can access this selection again when you choose one of the selection functions next to Buffer under Selection Basis in the Collections dialog box.
After defining your selection, choose Clipboard under Export in the Collections dialog box.
- You can access this selection again when you choose one of the selection functions next to Clipboard under Selection Basis in the Collections dialog box.
- You can also use Paste to insert an alphabetical list of the collections in this selection in an external application (such as an email or document) for future reference.