Enter Cash Desk Documents - SAP Documentation

Prerequisites

You can only process cash desk documents, if you are assigned as the cashier for a cash desk account (G/L account).

This assignment to a cash desk account is carried out in Customizing. For more information, see the Funds Management Government IMG under Funds Management-specific postings → Cash → Cash desk → Assign general ledger account to a cashier.

You are in the Cash desk screen

To reach the Cash desk screen, choose Accounting → Public Sector Management → Funds Management → Posting → Cash desk → Edit.

Entering cash documents with FI clearing

Enter the company code and the payment transaction and choose ( ) .

You see dialogue box Determining open items .

Enter the FI document number in the field Document number and choose ( ) Back

The FI document data from Financial Accounting is transferred to the document.

This graphic is explained in the accompanying text.

If the relevant FI document number is not available, then start a search help in field Document Number via F4 using further selection parameters such as request number, reference, and posting date.

Confirm the incoming or outgoing cash payment by saving the cash document with ( ) .

Entering cash documents without FI clearing

Enter the company code, the payment transaction and the following additional entries:

a. For special G/L payments, you must enter either a revenue type or the relevant FM account assignment directly. If you enter the revenue type, the corresponding commitment item will automatically be entered in the cash document.

b. For payment transactions, that are not special G/L payments, you must always enter an invoice reference. Payment transactions of this type must be classified as partial payments.

c. If you enter earmarked funds as an account assignment, the corresponding FM account assignments are derived from the earmarked funds.

Confirm the incoming or outgoing cash payment by saving the cash document with ( ) .

Result

The current cash documents that you saved before leaving the screen Cash Desk are displayed on the Monitor tab page in chronological order.

Irrespective of this, you can call up a selection of cash documents using ( ) Document List. The saved cash documents have processing status Entered cash documents and are flagged in the document list with status ( ) .