Function

What You Should Know

The FM account assignment of the consuming document can deviate from the account assignment of the consumed document.

Set the indicator Account assignment changeable for the document line item.

Statistical update

Set the Statistical indicator for the document line item.

If the indicator is set, no assigned value is updated by the system during entering and reducing of a document line item The budget is not earmarked.

Document line item cannot be carried forward to the new year during fiscal year change operations.

Set the No commitment carried forward indicator for the document line item.

By setting this indicator for individual document line items, you can restrict the validity area of transfer rules for the commitment carry forward

Document can only be reduced in local currency.

Set the Reduction only in local currency indicator for the document line item.

If the indicator is set, the transaction currency of the consuming document must correspond to the local currency (company code currency). Otherwise, the consuming document may be posted in a chosen foreign currency for documents which are created in local currency.

When reducing documents, the earmarked amount can be exceeded - Tolerance limits

There are several ways of allowing the amount to be exceeded.

Firstly, you can determine percentage or value-based (absolute) tolerance limits for each document type in Customizing.

Secondly, you can specify a percentage-based tolerance limit for each line item in the document itself or stipulate that the line item can be exceeded by an unlimited amount.

Set/reset the document line item to complete .

You set a document line item to complete if you want to return unused amounts of earmarked funds to the budget.

You reset the complete indicator if unused amounts of earmarked funds are to reclaim budget.

You can set or reset the complete indicator for a document line item in the change function of a document.

You can also flag a document that has not been reduced completely as complete in the document that is reducing it (earmarked funds or Financial Accounting document).

Blocking/unblocking document line items

Blocked document line items are blocked for usage by other documents. Example: An invoice cannot refer to a blocked funds commitment item.

To block/unblock a document line item, select the document line item and choose  Edit Blocked indicator Set/Reset .

Enter long text

In order to enter a long text for the document item, select the document item and choose  Extras Long text line item

Input help for the calculation of the funds reservation amount.

You can enter quantity, price, units and conversion factors. The amount is automatically calculated by the system.

The corresponding fields are only ready for input if you have marked the field Price and quantity entry as an optional entry in Funds Management Customizing using Define field selection string.

Enter due date

A due date entry only has an effect, if, in the Customizing of Funds Management , you stipulate that the due date should be used for the given value types (for example, funds commitments) in the valid update profile when assigning the commitment data period in Funds Management.