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 Entering Budget Data for FM Account Assignments Locate this document in the navigation structure

Use

From the overview section for multiple budget entry, you can access a detail screen in which you can enter budget data for individual account assignment elements. Here you can maintain the followinginformation:

  • The FM account assignments involved (commitment item, funds center, fund, functional area, funded program, grant).

  • Link to master data, for the display of additional information on an individual FM master data element.

  • Under the button Rules , you can access information on whether an FM account assignment is part of a cover group or of a RIB rule.

Prerequisites

See Multiple Budget Entry Tool .

Procedure

There are various screen sections for FM account assignments: the budget data section, the overview section (containing all line items) and the detail section (containing details on one line item).

Budget Data Section

This area is automatically expanded when you click on it. The display column will appear at the bottom and the entry column at the top. These two kinds of columns are clearly separated, since the data in the display column is grayed-out.

Expand/Collapse Overview Lines

In the different screen sections, you can display all the FMAA with the corresponding column values. Furthermore, you can:

  • Expand a detail line or display the detail information on an FMAA. Use the buttons Previous or Next to switch to other line items.

  • Select a line of the SAP List Viewer (ALV) and then click on the button Detail , in order to expand the detail area.

  • Enter the budget values in the corresponding area.

Note that if the funds center remains the same, it will not be displayed in the list; only the commitment items will be displayed. However, if the FMAA elements differ, the list will display the linked FMAA elements.

Expand/Collapse Detail Lines

The detail section contains the following three subsections:

  • Line item section

  • Subsection that opens when you click on the button Master Data

  • Subsection that opens when you click on the button Rules ( RIB rulesand CE rules)

    Note Note

    You cannot switch back and forth between the overview line section and the line item section.

    End of the note.
Master Data Description Section

If you want to see the detail information on the other FM account assignments, click on the button Detail . The system then branches to the master data detail screen for the corresponding FM account assignment. You return to Transaction FMPEP by clicking on the green Back arrow.

You can collapse or expand the Master Data Description section as necessary.

Rule Section

When you are working with a detail line, you can see a section containing information on rules that have been maintained in Customizing for cover eligibility and Revenues Increasing the Budget. If you click on the button Rules , this screen section is automatically expanded. You can collapse or expand this section as necessary. To see the details on a rule, click on the line item and then click on the button Show Detail FMAA .

Saving Variants

If you have entered FM account assignments but you have not posted any budget data, you can save this information as a variant by clicking on the button Save Variant in the left screen section.

Budget Texts

You can access, change and print BCS budget texts by positioning the cursor on a line item and clicking on menu   Goto   Budget Text.   To close the budget text window, click on Close Window .