Use

Using the multiple budget entry transaction FMPEP, you can enter budget for more than one budget category at the same time. Usually, you either enter budget values for the commitment budget or for the payment budget. If you use the Budgeting Workbench, you have to create values for each budget category separately.

A third budget category exists, called the financial budget (9J), which you can useto plan the budget for payments in future years. The financial budget can be entered at the same time as the payment and commitment budget for several years of cash effectivity.

In contrast to the payment or commitment budget, the financial budget is not consumed and is usually not changed during the year. The purpose of having financial budget values is to obtain a mid-term overview of the budget.

You can use this transaction for the budgeting processes ENTER, SUPPLEMENT, DISTRIBUTION, TRANSFER, and RETURN.

Prerequisites

In Customizing, you define a layout for the header and the budget columns that you want to maintain budget data for.For this, go to Customizing for Public Sector Management → Funds Management Government → Budget Control System ( BCS ) → Budget Entry → Budget Entry Documents → Document Definition → Define Layout for Multiple Budget Entry

A layout is not dependent on the FM area you have specified, it is flexible and user-defined.Within this layout, you can define meta values, such as “#”, that are to be filled when you run the transaction.

If you want to work with several fiscal years, use layoutSAP004.

If you want to use multi-level budget structures, use layout SAP009 or layout SAP010.

Procedure

In order to work with this tool, call up transaction FMPEP and enter the FM area and layout variant defined in Customizing. Then proceed as follows:

Depending on the layout specified in Customizing, click Expand header if necessary, and enter the corresponding header data in the upper frames called Budget Settings and Document Settings . For the document settings, you can enter further information under the button Additional Header Data . Then collapse the header in order to have working space.

Expand the Overview Lines if necessary and decide whether you want to search for FM account assignments or enter them manually:

Manually: Choose Enter FMAA Manually .

Using the dropdown box of button Select FM Account Assignments . Here you have the following options:

Find FMAA From Budgeting Data (from table FMBDT)

The search tool window opens. The dropdown list contains all the FMAA elements necessary to make a correct selection.

Use Multiple Selection FM Assignment

The FMAA selection screen opens. Select the account assignments you want to work with.

You can use the different search tools in the same session.The system then adds all the lines to the budget addresses in the line item section of the screen.

After you have selected the budget address by clicking Apply Selection , you can enter the desired budget values in the lower right screen section.Notethat any Display columns you may have customized are grayed-out, as they are not ready for input.

If necessary, check your data and then save it. If you want to save the current selection for the next work session, or you must interrupt your work, you can save it as a variant. See the Saving Variants section of Entering Data for Individual Account Assignments for further information.

The new entry document has been posted.

To display it, use menu Budget Entry →Display Document .

To display detail information on the FM account assignments involved, double-click a document line. The overview lines collapse and the detail lines are automatically expanded. You can also click Details , in the icon section of theSAPList Viewer.

When you expand an overview line, or double-click it, you get a “column view” of the budget data for all maintained budget categories. In this way, you can see the entire maintained budget in one column.

To work with and display the detail information on the individual account assignments, see Entering Data for Individual Account Assignments .

Result

When you enter all your financial/budgeting data, your budget documents for one or more years are saved to the database.